Executive Assistant

A leading global private equity investment firm with $49 billion of equity capital under management is seeking an Executive Assistant. The role involves supporting a team of senior professionals in a fast-paced financial services environment.

• Provide administrative support to multiple senior professionals, anticipating needs and managing competing priorities.
• Manage complex and frequently changing calendars across time zones.
• Coordinate internal and external meetings, including calendar invitations, conference room reservations, video conferencing, catering, and meeting materials.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Prepare and reconcile expense reports and process invoices in accordance with firm policies.
• Maintain accurate contacts, records, filing systems, and confidential documents.
• Track important dates, deadlines, and follow-up items as requested.
• Coordinate with administrative colleagues and other teams across the firm to ensure consistent support and coverage.
• Assist with presentations, department events, special projects, and other administrative initiatives.

• 5+ years of administrative experience, preferably within financial services, investment management, private equity, or another professional services environment.
• Prior experience supporting senior executives and managing the needs of multiple professionals simultaneously.
• Strong proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
• Experience coordinating complex travel and managing expense reports; familiarity with Concur preferred.
• Excellent written and verbal communication skills.
• Strong organizational skills and the ability to prioritize independently.
• Proven discretion when handling confidential business and personal information.

Pay Rate: $50 - $70/hr