Accounts Payable Specialist

Job Title:

Accounts Payable Specialist

Job Description

The Accounts Payable Specialist provides essential support to the accounting function by accurately processing vendor invoices, assisting with invoicing and billing, and performing general accounting duties under the guidance of the Shared Services Supervisor. This role ensures timely and precise accounts payable operations that align with corporate objectives, supports audits and customer service needs, and contributes to continuous process improvement through technology and automation.

Responsibilities

+ Accurately review, code, and process vendor invoices in accordance with company policies and procedures.

+ Ensure all invoices receive appropriate supervisory approval and that required supporting documentation is obtained and retained.

+ Verify and set up new vendors in the accounting system, maintaining complete and accurate vendor profiles.

+ Maintain vendor records and profiles to ensure ongoing compliance with company policies and procedures.

+ Perform data entry associated with accounts payable, ensuring accuracy and timeliness.

+ Review and reconcile invoice discrepancies, including purchase orders and receipts, and resolve issues promptly.

+ Assist with audits related to accounts payable, customer support, and shipping by providing documentation and explanations as needed.

+ Maintain organized files and documentation for accounts payable activities in accordance with company standards.

+ Address and respond to vendor and employee inquiries in a timely, professional, and service-oriented manner.

+ Identify opportunities to improve efficiency and accuracy within accounts payable processes, leveraging technology and automation tools.

+ Assist with the administrative needs of the accounting department as required.

+ Foster strong interdepartmental collaboration to enhance customer service, support timely issue resolution, and streamline shared processes.

+ Support shared business goals by working effectively with other teams and departments.

+ Perform special projects and additional accounting-related tasks as assigned.

Essential Skills

+ 3+ years of experience in accounts payable or general accounting.

+ Associates degree in accounting or equivalent experience.

+ Hands-on experience with accounts payable, invoice processing, purchase orders, and three-way matching.

+ Proficient knowledge and skills in Microsoft Office, including Microsoft Excel.

+ Strong data entry capabilities with high accuracy and attention to detail.

+ Knowledge of basic accounting principles and practices.

+ Strong time management and organizational skills, with the ability to manage multiple tasks and deadlines.

+ Excellent verbal and written communication skills.

+ Ability to work independently with minimal supervision while collaborating effectively as part of a team.

+ Strong analytical and problem-solving skills.

+ Ability to maintain accurate records and documentation and handle reconciliation tasks.

Additional

Skills & Qualifications

+ Experience working with SAP ERP systems or similar enterprise resource planning platforms.

+

Experience with SAP Concur for expense and invoice management.

+ Background in administration and reconciliation within an accounting or finance environment.

+ Experience in a manufacturing or high-growth company setting is beneficial.

+ Comfort working in a headquarters environment supporting multiple stakeholders and departments.

Work Environment

This position is based onsite at the companys headquarters, supporting a growing organization that manufactures zinc-nickel batteries for a variety of industries, including data centers. The role operates in a professional office environment within a manufacturing-focused business, offering exposure to dynamic operations and cross-functional collaboration. Standard work hours are Monday through Friday, 7:00 a.m. to 4:00 p.m., with flexibility to work 8:00 a.m. to 4:30 p.m. as needed.

The Accounts Payable Specialist reports to the Shared Services Supervisor and works closely with accounting, customer support, shipping, and other departments to support shared business goals and responsive customer service.

Job Type & Location

This is a Contract position based out of Tualatin, OR.

Pay and Benefits

The pay range for this position is $27.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal…