Administrator, Financial Compliance, Finance & Banking

Job Title: 401(k) Administrator

Retirement Plan Administration / Accounting / Financial Services
Job Post Open Dates: 11/4/26 - 11/23/26
Work Type: Hybrid
Location: Tulsa, OK

The 401(k) Administrator is responsible for the day-to-day administration and coordination of the company's retirement plan. Reporting to the Controller, this position serves as a primary point of contact for employees regarding 401(k) enrollment, distributions, rollovers, loans, and general plan questions. This role works directly with the company's third-party retirement plan provider to coordinate transactions, resolve issues, and ensure employees receive their retirement benefits in a timely manner.

• Coordinate and process high volumes of 401(k) distribution requests for active and terminated employees, including withdrawals, rollovers, and loan requests
• Communicate directly with employees regarding retirement benefits, required documentation, distribution options, and processing timelines
• Serve as a primary point of contact between employees and the third-party retirement plan provider
• Track outstanding distribution requests and proactively follow up to ensure timely processing and resolution
• Assist employees with 401(k) enrollment, contribution changes, and general retirement plan questions
• Coordinate with Payroll to verify employee deductions, employer matching contributions, and retirement plan funding
• Reconcile 401(k) contributions and provider statements, researching and resolving discrepancies
• Maintain accurate employee records, transaction documentation, and retirement plan reports
• Assist with annual audits, compliance reporting, and other retirement plan administration activities
• Collaborate with Accounting, Payroll, HR, and outside providers to resolve employee and plan-related issues
• Manage multiple requests and priorities while maintaining accuracy, confidentiality, and strong customer service
• Assist with additional projects and other duties as assigned

• 2+ years of experience in accounting, payroll, benefits administration, retirement plan administration, or a related field
• Strong written and verbal communication skills with the ability to work directly with employees and outside providers
• Experience managing a high volume of transactions, requests, or employee inquiries
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• High attention to detail and accuracy when handling financial transactions and employee records
• Basic understanding of accounting principles, reconciliations, payroll deductions, and employer contributions
• Proficiency in Microsoft Office, particularly Excel
• Ability to handle confidential financial and employee information
• Strong problem-solving skills and a proactive approach to follow-up and issue resolution

Preferred:

• Experience administering 401(k) or other retirement benefit plans
• Experience working with third-party retirement plan providers or recordkeepers
• Familiarity with retirement distributions, rollovers, loans, and employer matching contributions
• Associate's or Bachelor's degree in accounting, finance, business, or a related field (equivalent education and experience will be considered)

Pay: $22-$25/hour
Employment Type: Contract to Hire or Direct Hire
Hours: Full-time, standard business hours
Benefits: Competitive salary, health insurance, retirement plan, and other employee benefits
Career Growth: Opportunity to develop within an established Finance & Accounting team

Fuse3 Solutions is a professional staffing agency serving Oklahoma employers and job seekers with relationship-driven recruiting and personalized hiring solutions. As one of Oklahoma’s trusted…