Finance Manager

POSITION PROFILE

The finance team is headed up by the CFO with a team of 13 people predominantly based in Twickenham.

The position of Finance Manager, is located in our Twickenham, London office and will report into the Head of Business Services. The position may require occasional travel to the French, Spanish, or Belgium offices.

The position of Finance Manager is responsible for the timely and accurate reporting of all finance functions of the division across all entities. They will be expected to work closely with and support the other members of the Finance team (Accounts Receivable, Accounts Payable and Financial Planning & Analysis) as well as the wider Easyfairs UK & Global team providing a service for all things financial throughout the division.

The Finance Manager will be responsible for all accounting work in the Spanish, Algerian, Italian and French entities providing regular reporting to the Head of Business Services, Finance Director and HQ, ultimately culminating in year end preparation and liaison with auditors through the annual audit.

There are two Finance Managers within Easyfairs UK. While each will be responsible for specific entities it is necessary that there is cross cover for leave and holidays as well as support during busy times.

• Management of payroll services - payroll services are managed by outsource partners but management of these partners, the provision of information, correct reporting in the accounts, statutory payments, reconciliation of control accounts, support of new starters, etc remains the responsible of this position.
• Preparation and submission of VAT and other tax returns in line with regulatory deadlines, reconciliation of all VAT control accounts and liaison with VAT authorities.
• Maintenance of all bank accounts for all entities - ensuring all entries are recorded accurately, reconciliations are completed on time, preparation of cash flow statements, managing funds availability, ensuring all credit card facilities are maintained and managed.
• Maintenance of all fixed asset registers for all entities - ensuring all assets are correctly reported in the accounts, depreciation is posted each month and carrying out physical checks where necessary.
• Managing intercompany balances with HQ and between entities - including managing bank sweeps, reconciliations, process of funds transfers and processing recharge invoices.
• Supporting the AP team with the management of employee expenses including the processing, reconciling control accounts and managing the relationship with Spendesk.
• Reconciliation of trade creditors with the AP team including reconciliations and control account management, review of all "non-vendor" entries, as well as various analysis reporting.
• Timely preparation of monthly management accounts for overheads - including review and posting of necessary accruals and prepayments, variance analysis to budget/forecast and detailed explanations of exceptional or extraordinary items.
• Monthly cost of sales reconciliations of nominal ledgers to the CMT in liaison with the Financial Analyst - ensuring deferrals and accruals are correct, costs are accounted for on the correct lines and reviews against budgets.
• Control of balance sheet accounts - including monthly reconciliations, cash flows and provision of supporting documentation.
• Management of Navision set up - including adding nominal codes, job codes, reconciliation between systems, closure of periods, year-end close and liaising with HQ regarding any upgrades.
• Management of the year end and audit process - preparation of year end accounts, audit information and act as the primary point of contact for all audit queries.
• Provision of data and support of monthly business services KPI reporting.
• Ad-hoc reporting or analysis as required by Finance Director or Head of Business Services, HQ, or other outside statutory bodies such as ONS.

This position is pivotal within the finance department and will have the opportunity to play a key role in system development, acquisitions and integrations as well as gaining experience of the wider finance function of AP and AR management and potentially budgeting and forecasting.

The ideal candidate should have at least 3-5 years or more experience of working in a wide-ranging financial control role and be able to demonstrate a strong skillset of process driven financial control, effective time management and ability to manage improvement changes. Strong accounting skills and spreadsheet skills are essential as is experience of Financial Systems (experience of Navision in particular would be an advantage).

If this individual is a qualified accountant (ACCA/CIMA/ACA), this is a bonus however, this is not essential.

This is a demanding role and requires someone who can work autonomously, can manage their time and prioritise effectively. The successful candidate is likely to present themselves as being…