Conveyancing Assistant

A fantastic opportunity has arisen for an experienced Conveyancing Assistant to join my clients team in their Twickenham, Middlesex offices.

Experience in a legal assistant/secretarial role and knowledge of conveyancing essential. Good "all round" office skills, including typing, and a willingness to learn are key to the success of this role.

There are genuine progression opportunities with this firm for the right candidate.

Key Objectives

• To assist Fee Earners in the management of caseload by actioning legal procedures as directed.

• To assist Fee Earners in the management of caseload by dealing with file related queries either face to face or by telephone.

• To assist Fee Earners in the processing of matters on a timely and cost-effective basis.

• To support Fee Earners in the maintenance of files by effective file management.

• To ensure that clients are dealt with efficiently and politely and that appropriate legal matters are raised with the Fee Earner.

• To attend to clients, taking instructions, and conducting letter and telephone enquiries as necessary

• To use the correct procedures and systems in order to manage cases effectively and in accordance with the company’s standards and legal requirements.

• To improve and enhance the company’s client base by effective liaison with existing clients.

• To manage own work allocation, productivity and quality of work with minimum supervision.

• To comply with all, company policies and procedures

• To ensure our clients received the best possible service at all times

• To ensure our introducers of business receive the best possible service at all times.

Key Responsibilities

• Linking post to clients

• Using Case Management/Ledger Systems

• Verifying client identification in accordance with company Laundering Policy Guidelines.

• Opening Files issuing initial documentation/client care forms.

• Reviewing files ready for archiving/closing files.

• Ensuring all telephone calls are returned within 2 hours of receipt wherever possible or at the latest, prior to close of business on each working day.

• Produce contract documentation in accordance with the company procedure and policy

• Raise pre-contract enquiries

• Order searches

• Exchanges

• Post-completion

• Generally, assist the Fee Earner with all aspects of file progression and casework, with their input and guidance.

Please Note:

Due to the number of applications we receive we may be unable to respond to every application directly.

If you have not heard from us within 3 working days, please assume your application has been unsuccessful