Office Administrator

One of our long-standing clients who are known globally in the oil and gas industry, are looking to welcome an Office Administrator to their team in Angus.

The ideal candidate will provide a full range of administrative duties for the Operations department, working on multiple activities at the same time within tight timescales.

Key Responsibilities:

• Prepare all delivery and equipment notes.
• Daily use of MS Navision, ensuring records are constantly being monitored and updated.
• Type up In-House certification.
• Create DNV list and type up DNV certification.
• Create certification packs for sales orders.
• Monitor certification ensuring they are in date and registered correctly on the system
• Prepare Work Order job packs.
• Update personnel training and competency records.
• Prepare Cargo Summary Tickets.
• Review and file completed Purchase Orders.
• Portal updates for dispatches / returns.
• Send signed Equipment Returns Notes to customers.
• Complete Asset disposal process.
• Answer the main phone line and transfer calls in a professional manner.
• General admin duties across all departments when required.

Qualifications, skills and experience:

• National 5 pass in English & Maths.
• Previous administrative experience.
• Experience using MS Navision (desirable but not essential).
• Drivers license.
• Customer service skills.
• Good telephone manner.
• Ability to multitask and work well under pressure.