Import Export Manager

Role Summary

The EXIM Manager will be responsible for managing all export and import operations, ensuring compliance with statutory regulations, optimizing logistics costs, and maintaining smooth documentation and coordination with internal and external stakeholders. The role demands strong knowledge of customs regulations, DGFT policies, shipping documentation, and international trade practices.

Key Responsibilities

Export Management

- Handle end-to-end export documentation:
Invoice, Packing List, Bill of Lading, Certificate of Origin, LC documentation.
- Coordinate with freight forwarders, CHA (Custom House Agents), and shipping lines for timely dispatch.
- Ensure compliance with DGFT, Customs, RBI, and FEMA regulations.
- Manage export incentives (MEIS/RODTEP) and liaise with DGFT for claims.

Import Management

- Manage import documentation:
Bill of Entry, HS Code classification, LC documentation.
- Ensure timely clearance of imported goods and minimize demurrage.
- Coordinate with suppliers, freight forwarders, and CHA for smooth inbound logistics.
- Monitor duty structure, exemptions, and EPCG/Advance License schemes.

Compliance & Regulatory

- Stay updated on EXIM policies, customs tariffs, and trade agreements.
- Ensure adherence to INCOTERMS, export control laws, and foreign exchange regulations.
- Maintain accurate records for audits and statutory reporting.

Cost Optimization & Vendor Management

- Negotiate freight rates with shipping lines and forwarders.
- Optimize logistics costs while ensuring timely delivery.
- Develop and maintain relationships with logistics partners globally.

MIS & Reporting

- Prepare monthly reports on export/import volumes, costs, and lead times.
- Track duty drawback, incentive claims, and foreign exchange fluctuations.
- Provide insights for forecasting and budgeting of EXIM activities.

Key Result Areas (KRAs) & KPIs

- On-time shipment clearance: ≥95% adherence to planned timelines.
- Cost optimization:
Achieve targeted freight cost savings (X% YoY).
- Compliance:
Zero non-compliance incidents in audits.
- Documentation accuracy: 100% error-free documentation.
- Incentive realization:
Timely claim submission and recovery.

Qualifications

- Graduate/Postgraduate in International Business / Logistics / Supply Chain.

- Experience:

5–10 years in EXIM operations (preferably in manufacturing/export-oriented units).
- Technical

Skills:

Knowledge of Customs Act, DGFT policies, INCOTERMS, HS Codes.
- Proficiency in ERP systems (SAP/Oracle) and MS Excel.

- Soft Skills:

Negotiation, stakeholder management, attention to detail.

Competencies

- Strong understanding of global trade regulations.
- Ability to manage multiple shipments and deadlines.
- Analytical mindset for cost and process optimization.