Sr. Accounts Payable Specialist

Process high-volume vendor invoices accurately and timely, including 2-way and 3-way matching, ensuring proper coding, approval, and timely payment in our Microsoft Dynamics 365 ERP system.

Create new vendor records by collecting and verifying all required master

data-including name, address, tax , 1099 setup, bank account details, and payment terms-and documenting verbal confirmations and bank detail verification in accordance with company policy.

Prepare and process electronic payments, checks, and wire transfers with accuracy and efficiency in order to maintain healthy vendor relationships

Manage employee expenses ensuring compliance, approval, and correct coding; upload transactions to accounting software on time.

Manage inventory-related invoices and work closely with the supply chain team to match invoices with purchase orders and receiving documentation.

Verify and reconcile credit card statements, address discrepancies with cardholders and departments, and accurately record transactions in the ERP system.

Complete month-end processing tasks and reports, such as journal entries, reconciliation of balance sheet Trade Debtor Schedules and preparation of month end customer account reconciliation.

Ensure accounting practices align with accounting assertions, comply with company policies, and reflect the commercial terms of customer contracts.

Prepare and distribute financial summaries and performance metrics to support reporting and analysis.

Manage department inboxes, responding to inquiries professionally and in a timely manner

Maintain accurate financial records, including cash receipts, payments, and adjustments, to support audits and financial reporting.

Compile documentation for audits and financial reviews.

Assist the finance department in developing and implementing new procedures and controls.

Train and mentor junior AP team members, as needed.

4+ years of experience in accounts payable or related accounting functions.

Experience with ERP systems (e.g., Microsoft Dynamics 365, SAP, Oracle, or similar).

Proficient in Microsoft Excel (pivot tables, VLOOKUP, formulas).