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Office Administrator/ Coordinator, Executive Admin/ Personal Assistant, PR / Communications, Business Administration -
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Office Administrator/ Coordinator, PR / Communications, Business Administration
Job Description & How to Apply Below
Executive Assistant, External Relations supports UBC’s Vice President with confidential administration, executive communications, and strategic calendar coordination. The position works independently under broad directives.
Reporting to the Vice President, External Relations, this position manages office workflow and day-to-day affairs. It liaises with senior university administrators, government officials, educational institutions, civil societies, corporate offices, and overseas organizations. The work requires research, analysis, judgment, discretion, and strong communication.
Key Responsibilities:- Manage incoming communications and redirect matters appropriately
- Strategically coordinate calendars, meetings, events, and speaking engagements
- Prepare agendas, meeting materials, reports, and briefing notes
- Coordinate special projects from initiation through completion
- Manage office budgets, policies, procedures, and workflow
- Undergraduate degree in a relevant discipline
- Minimum three years of related experience
- Exceptional organizational, analytical, research, and writing skills
- Ability to maintain confidentiality and exercise sound judgment
- Ability to manage complex tasks under pressure and deadlines
Bring executive administration, confidential communications, research, and project management expertise to UBC’s External Relations Office.
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