Operations Administrative Assistant Hallmark

Coordinate daily operations support for Hallmark Housekeeping Services Inc. using strong organization, MS Office skills, and accurate records. This position is based in Vancouver.

Hallmark is seeking an Administrative Assistant to support a Regional Director and Senior Operations Manager. You will assist a multi-site portfolio of office and commercial buildings across Metro Vancouver, including unionized and non-unionized environments. Responsibilities span office reception, scheduling, payroll, invoicing, procurement, employee records, safety administration, and site start-ups.

• Support leaders with calendars, meetings, correspondence, and documents
• Record leave, absenteeism, and sick-day usage accurately
• Order supplies and manage uniforms, stationery, and inventory
• Support new hire onboarding and site office setup
• Track inspections, prepare KPI reports, and maintain organized records

• Two or more years of administrative or office support experience
• Office Administration or Business diploma or certificate is an asset
• Payroll, timekeeping, or invoicing experience is an asset
• Professional English communication and service-focused judgment
• Ability to manage confidential information and competing priorities

Use organized administrative support, operational tracking, and detailed documentation skills across Hallmark’s Vancouver facilities services portfolio.