Events Specialist

McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world. With offices in Toronto, Montréal, Québec City, Calgary and Vancouver, we provide challenging and rewarding career opportunities across the country. Recognized as one of Canada’s Top 100 Employers for eleven consecutive years and one of Canada’s Best Diversity Employers for fourteen consecutive years, our culture is guided by The McCarthy Way
—our shared approach to working with clients and with each other.

The McCarthy Way is built on four core elements:
Excellence
, through attracting and developing top talent committed to delivering on our Client Commitment;
Collaboration
, through seamless, integrated teamwork;
Inclusion
, through eliminating barriers to belonging and success; and Innovation
, through delivering maximum value by embracing leading-edge technologies and approaches. Together, these principles shape how we work, lead, and grow—every day.

We are recruiting for an Events Specialist to join our team in our Vancouver office. The successful candidate must have a minimum of five to seven years’ experience in major event planning in corporate, hospitality and/or not-for-profit environments and will be responsible for providing high-level event planning and project management for regional and national events hosted virtually, in-person or a hybrid of both, ensuring alignment with the firm’s strategic direction.

McCarthy Tétrault employees benefit from a hybrid work environment.

Salary Range
: $70,000 – $80,000 annually

The offered salary may vary based on the candidate’s job-specific knowledge, skills, and experience.

As an Events Specialist, you will be:

• Organizing event kick off meetings with key stakeholders and Clients and Markets leads to confirm the strategic objectives, target audiences, optimum timing, themes, program format, physical layout and internal and external speakers.
• Working closely with key stakeholders, Clients and Markets leads, CRM and legal assistants to develop targeted guest lists.
• Managing vendor/supplier relationships and negotiating contracts.
• Researching and selecting venues, ensuring optimal seating arrangements and floor plans.
• Confirming estimated budgets, including submitting for appropriate approvals, tracking, coding and submitting all expenses.
• Developing timelines and workback schedules including confirm important deadlines with key stakeholders and Clients & Markets leads.
• Drafting, coding and circulating invitations.
• Tracking all RSVP’s and final attendance.
  
  Oversight of registration management and onsite hosting team.
• Liaising with internal departments including A/V, Catering, Conference Services.
• Creating program materials.
• Researching and selecting gifts and décor.
• Developing and maintaining detailed and comprehensive event summaries to monitor the health of each program; compiling all details and ensuring a seamless execution.
• Producing detailed and comprehensive event reports (pre and post) tracking attendance, budget, opportunities and successes.
• Providing recommendations for future events: analyzing ROI, scheduling post-mortem meetings with responsible lawyers to discuss “best practices” and “lessons learned”.
• Providing key stakeholders and Clients and Markets professionals across the firm with regular event updates.
• Updating the firm’s intranet and external website with details of upcoming events. Updating event campaigns in Salesforce on a real-time basis.
• Contributing to Clients and Markets team initiatives and special projects, as required.
• Contributing to national Client Events team initiatives and special projects, as required.

As our ideal candidate, you will distinguish yourself by the…