Contract Administrator​/Contract Specialist, ICI​/Residential Buildings | Consultancy | Vanco

Position: Contract Administrator / Contract Specialist, ICI / Residential Buildings | Consultancy | Vanco[...]

Leading project management firm has an immediate opening for a Contract Administrator / Specialist to focus on projects including ICI, transit buildings, residential / mixed use and retrofit projects in Vancouver BC. As the Owner’s Representative for the project, the role will primarily focus on ensuring project success through monitoring and administration activities that align with the project’s budget, schedule, and quality expectations.

Salary range is $120,000 - $135,000. Outpost Recruitment is excited to work with our client on this full-time permanent role.

Key Responsibilities of Contract Administrator / Specialist: Change Order Pricing Review

• Change Order Pricing Review
• Review and assess proposed change orders from the contractor, including review of detailed cost breakdowns and evaluating the appropriateness of cost adjustments.
• Provide recommendations to the Owner regarding the acceptance or negotiation of change orders based on the provided pricing and scope changes.

Permit and/or Tender Drawing Review

• Perform a general review of permit and/or tender drawings submitted by the contractor to ensure they are in general conformity with the approved owner’s requirements and highlight any major discrepancies or areas that may require further attention.

Construction Progress Monitoring and Reporting

• Monitor the progress of construction activities through weekly site inspections to ensure that the project remains on schedule, including:

Weather conditions

Number of workers on site

Completed tasks from previous review

Ongoing work

Observable delays or site issues

Key materials delivered to site

Quality issues, and review & follow-up of 3rd party testing reports

• Prepare and submit regular progress reports to the Owner, which will include observations on the overall work status, potential delays, and any concerns. Ensure that the construction work is progressing in general accordance with the agreed-upon schedule with general oversight of the contractor’s performance, reporting on any major deviations, concerns, or issues that could impact the timely and cost-effective completion of the project.
• Document site conditions through photographic records in reports to provide evidence of the work’s status and quality. Attendance at Construction Meetings
• Attend regular construction meetings with contractors, subcontractors, and other relevant project stakeholders to discuss project status, milestones, concerns, and issues.
• Provide input and recommendations to the Owner during these meetings, ensuring that project decisions align with the Owner's objectives.

Coordination and Documentation

• Act as a liaison between the Owner and contractor, ensuring clear communication and prompt resolution of any administrative or operational issues that may arise on-site
• Coordination with the design team to ensure timely issuance of site instructions, RFI’s, and emails? We don’t have the benefit of internal coordination within the design team, but we can track and manage ongoing issues.

Progress Draw Reviews

• Review and comment on contractor progress draws in conjunction with prime consultant’s main review. Follow up with the contractor as required

Substantial Performance Paperwork

• Review and comment on substantial performance claims in conjunction with prime consultant’s main review. Follow up with the contractor as required.

Experience of Contract Administrator

• Minimum 6+ years of related experience in the construction industry, ICI project experience an asset
• 4+ years of contract administration experience
• University degree and/or college diploma, preferably in project management, construction management or related discipline
• Diploma or certificate in project management is an asset
• Excellent communication skills – interpersonal, verbal and written
• Ability to multi-task and meet tight deadlines
• Understanding of the construction industry – development, contracting & consultant services
• Excellent knowledge of MS Office
• Strong knowledge of CIQS standard method of measurement – elemental/trade, Uniformat, Provincial lien act and Standard contract conditions – CCDC
• Lead in developing, implementing and maintaining - Project Delivery Plans, Work Breakdown…