Project Coordinator

Responsibilities

• Develop and maintain the global rollout schedule, ensuring alignment with regional deployment plans
• Track milestones, deliverables, and dependencies across multiple regional streams
• Facilitate regular status meetings and provide consolidated progress reports to program leadership
• Document/record minutes and follow up on action items, as required
• Maintain a centralized risk and issue log for the global program, ensuring all regional PMs are actively updating and managing the tool
• Proactively identify potential risks, escalate critical issues, and track mitigation plans
• Schedule and coordinate RAID meetings on a regular basis
• Support governance processes by preparing risk dashboards and presenting updates to steering committees
• Assist in resource allocation across global teams, ensuring optimal utilization
• Track resource availability and forecast future needs based on rollout phases
• Coordinate onboarding and training schedules for project team members
• Maintain and manage the constraints calendar
• Manage the scheduling and preparation for Program Governance sessions (Steering, Program Integration, and Change Control Board)
• Coordinate integration activities between regional streams, SI vendor and Redpath stakeholders
• Monitor interface development and testing timelines to ensure readiness for deployment
• Work closely with technical teams to resolve issues promptly
• Support the Change Management Office, Team and Lead with communications coordination, maintaining key program change documentation such as a change impact log, facilitating town halls and/or key stakeholder meetings, risk and issue management coordination, and acting as liaison between regional and global stakeholders
• Act as a liaison between global and regional teams to ensure consistent communication
• Prepare and distribute program updates, dashboards, and executive summaries
• Support change management activities by coordinating communication plans and stakeholder engagement
• Maintain accurate program documentation, including plans, logs, and governance records; maintain and update meeting minutes, action items and RAID log
• Support lessons-learned sessions and incorporate feedback into future rollout phases

• 5 to 10 years project experience
• 2 to 3 years program management experience
• Strong organizational and coordination skills with experience in large-scale ERP implementations
• Knowledge of ERP systems (Oracle Fusion) and integration principles
• Proficiency in project management tools (MS Office, MS Project, Smartsheet, or similar)
• Excellent communication and stakeholder management skills
• Ability to work in a fast-paced, global environment with multiple time zones
• Mining engineering and/or mining construction experience is an asset
• Extended international travel may be required
• Hybrid role: a minimum of 3 days in Vaughan office per week

Mid-Senior level

Full-time

Other

Mining