Executive Assistant; Parks & Recreation

Applications are accepted exclusively through the City of Ventura Career Site:  Submissions through other websites or methods will not be accepted.

Applications and supplemental questions will be accepted until Monday, November 9, 2026, at 11:59 p.m.

Whether you're starting your career journey or seeking new opportunities, we welcome all and offer:

• Competitive pay and benefits
• Strong support for professional development
• Vacation & Holiday Compensation
• Deferred Compensation
• CalPERS Retirement
• Tuition Reimbursement & Bilingual Pay

Pay (Salary DOQ):

• $73,015.49 - $88,733.01 Annually

The City of Ventura is hiring an
Executive Assistant
in the Parks and Recreation Department. We are seeking an experienced professional to provide complex administrative support to an executive-level position. The ideal candidate will excel in a fast-paced, dynamic department, manage critical tasks, and deliver high-level support with professionalism.

• Providing administrative support to department leadership, including calendar management, meeting coordination, travel arrangements, purchasing, and expense reporting.
• Supporting recruitment activities, interview scheduling, candidate communications, hiring processes for part-time staff, onboarding, and personnel actions in Workday.
• Tracking employee performance evaluations, mandatory training, TB testing, and other HR-related requirements to ensure timely completion and compliance.
• Preparing, formatting, proofreading, and submitting City Council and Commission staff reports, agendas, minutes, public notices, presentations, and supporting materials. Serving as recording secretary, coordinating meeting logistics, and managing documents through SharePoint and OnBase.
• Coordinating incident reports, workers' compensation and public claims, emergency preparedness records, and required training with appropriate City departments.
• Processing public records requests, maintaining departmental records, coordinating records retention activities, and ensuring compliance with established procedures.
• Collaborating with department divisions and the Communications Specialist to support public information, social media content, community engagement, and special events.
• Organizing department-wide and division meetings, coordinating logistics and materials, maintaining organizational records, and providing general administrative support across all divisions.

• Providing front counter coverage, assisting with recreation program registration, responding to customer inquiries, and participating in City-wide customer service initiatives.

This position is designated as "at will," serving at the pleasure of the assigned Department Head, and subject to discharge without cause and without the right of appeal. This position is also designated as "confidential" in the City's Employer-Employee Relations Resolution.

• All applications and supplemental questionnaires submitted will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed, and those candidates determined to meet the minimum qualifications on the basis of experience, training, and education, as submitted, will be invited to participate further in the examination process. Candidates will be notified about their status after the filing deadline.
• Examination Process (Online Assessment):
  The selection process may consist of one or more online assessment components: data entry, customer service interaction, proofreading, keyboarding, basic math, and more. Candidates are required to pass the online assessment exam to be placed on the eligibility list.

• Following the online examination, passing applicants will be placed on an established…