Finance & Accounting Associate

Recruitment Range: $30.17-$34.48 per hour

Growth Range: up to $38.79 per hour

Schedule:

Regular full-time hours are 32 hours per week - Monday to Thursday, 8 hours per day inclusive of a one-hour paid lunch break.

Hours may be flexible and include times of up to 40 hours per week including Fridays based on operational needs.

The successful candidate will be required to provide an acceptable Vulnerable Sector Criminal Record Check as a condition of employment.

The Finance & Accounting Associate is responsible for supporting the various financial functions of Esquimalt Nation. This position reports directly to the Director of Finance and will support the finance department in accounts payable, accounts receivable and audit preparation, in addition to many other key functions.

Accounts Payable

• Processes the full cycle of accounts payable, including reviewing and entering invoices, verifying information, and preparing payments.
• Communicates with vendors regarding invoices, payment timing, and any discrepancies.
• Ensures payments are processed accurately and on time and recorded properly in the accounting system.

Banking and Reconciliations

• Records and monitors bank and credit card transactions to ensure all activity is accurately captured.
• Processes employee expense reimbursements in accordance with internal policies.
• Completes monthly bank reconciliations and follows up on any discrepancies.

Financial reporting and Month-End Closing

• Assists with month-end closing activities, including preparing journal entries and reconciling balance sheet accounts.
• Supports the preparation of monthly financial reports for departmental directors and managers.
• Prepares bi-weekly payroll, ensuring employees are paid accurately and on time.

Administrative Support

• Assists with quarterly budget preparation and forecasting.
• Supports the Director of Finance and/or Senior Finance and Taxation Administrator with ad hoc financial analysis and special projects.
• Maintains accurate and well-organized financial records in accordance with retention and audit requirements.
• Performs administrative tasks within the accounting software (Adagio), including support for Accounts Payable, Accounts Receivable, and General Ledger functions.

Other related duties similar in scope and complexity as assigned.

Post-secondary diploma in a related field of study (accounting, financial management, business, etc.), accounting, or financial management plus at least 3 years of relevant experience. An equivalent combination of education and experience (both lived and professional) will be considered. Additionally:

• Working knowledge of accounting principles and standards is required.
• CPA designation, or working towards designation is considered an asset.

• Proficiency with Microsoft Office tools, particularly Excel, Word, and Outlook.
• Working knowledge of full-cycle accounting, including accounts payable, accounts receivable, bank reconciliations, and basic financial reporting.
• Ability to organize work, manage deadlines, and maintain a high level of accuracy.
• Clear and professional verbal and written communication skills.
• Knowledge of federal legislation and policies as they relate to First Nation governments is an asset.

Committed to our guiding principles:

• Every individual reflects the whole
• Connect our spirituality to our work
• Promote self sufficiency

Our mission is to build a legacy for present and future generations of Esquimalt Nation members by ensuring our work is rooted in the teachings and natural laws that flow from the Sacred Trust. We will promote and advance holistic health, self-sufficiency and safety of Esquimalt Nation members by offering meaningful programs and services and working with our partners for mutually beneficial goals.

As permitted under Section 16 of the Canadian Human Rights Act, preference may be given to qualified Indigenous applicants (First Nations, Métis, and Inuit) who meet the required education and experience and whose community connection and cultural knowledge support effective service to the Nation and its members.

The Esquimalt Nation administration office is located on Reserve land. As such, in accordance with Section 87 of the Indian Act, individuals who have Status under this act may be eligible for tax-exempt employment income. Eligibility is determined by the Canada Revenue Agency.

Only applicants successful in the screening process will be contacted. If you have any questions regarding jobs at Esquimalt Nation, please contact human