Document Controller

About Barhale

Who are Barhale?

Barhale is a business founded on family values, having been established by our Chairman, Dennis Curran, in 1980. We are one of the largest privately owned civil engineering and infrastructure specialists in the UK, with over 40 years of experience in providing design, civil engineering and maintenance services working across multiple sectors, including:

• Water
• Transport
• Built environment
• Energy

We operate as a tier one partner for blue chip, regulated and private clients, working as part of large frameworks, joint ventures and alliances, as well as on individual standalone projects, developing long-term relationships based on delivering to the Barhale values which have been integral to our business since their inception in 1985.

Our direct delivery model is at the core of everything we do as we believe that people are our greatest asset. Therefore, we robustly source, train and retain all our own frontline delivery teams as well as management and support services. We employ over 1,200 employees nationwide.

We possess a range of specialist skills to support our civil engineering and infrastructure activities i, including:

• Tunnelling
• MEICA
• Temporary and permanent design
• Steel-fabrication
• Signs (design and fabrication)
• Health & safety equipment and products, including PPE

Company Website:

Company Showcase Video:

Why join Barhale?

• As Gold Investors in People, we are committed to a high standard of people practices, creating an inclusive environment and ensuring cultural alignment with our business strategy, ethos and philosophies.
• Job security, long-term secured work through various frameworks and large infrastructure schemes
• A broad range of civil engineering and mechanical, and electrical schemes across some of the UK's largest infrastructure projects and clients
• Strong career progression as demonstrated by our track record in promoting from within, as we believe this is a key driver to our success
• Skills Development and Training

Document Controller

The Role

The Document Controller is responsible for managing the day-to-day throughput of designs, drawings, and information from external designers for internal review and onward transmittal to the client and site teams.

For maintaining document control logs, recording all correspondence, and maintaining a database of key submission dates. Drawing, printing, and preparation of document submission packs. Assisting the Engineering Manager with design approvals and technical standards review, including maintenance of quality and project documentation.

Key Responsibilities Key Accountability and Responsibilities

• Log all design information into and out of the office
• Maintain records of revisions and the status of drawings
• Monitor submission dates and report compliance
• Prepare packs for review by the Engineering Manager
• Distribute completed designs to clients and sites
• Maintain up-to-date master office copies and drawing logs
• Print and organise hard copies of drawings as required
• Office administration
• Assist the Engineering Manager in organising/developing databases
• Maintain standard documents (CVs, competency matrices, etc)
• Assist in the review process
• Arrange site audits to check compliance
• Periodically review IHS
• Provide standards when requested by the site
• Produces a report and schedule in accordance with the Document Handover Report
• Implement, maintain, and administrate the EDMS as part of the project CDE
• To facilitate the training of the project EDMS for the project team
• Integrate with the Project Controls Team (PCT) about Knowledge Management (See Project Controls Execution Plan (PCEP)

Document Controller/Document Management Team (DMT)

• Collecting and managing all project documentation and its metadata
• Ensuring that documentation continues to be correctly collated, categorised, registered and stored and that records are created and retained
• Managing the distribution of documents between the project and its stakeholders in accordance with agreed workflows and the RACI matrix. (To be defined)
• Ensuring that all documents received or sent by the project are logged according to the agreed document management processes
• Ensuring that the current version of a document is available at the point of use
• Maintaining high-quality standards for internal and external communication and information management within a project

Key Measures and Targets

• Effective organisation of systems
• Timely production and distribution of drawings/designs
• Efficient maintenance and monitoring of the design progress matrix

Key Relationships

• Office team
• Client
• Designers
• Site teams

Essential

• Previous experience working in a similar role, in a busy site/office environment
• Experience in Document Control Management using EDMS systems such as eB, Project Wise, and Share Point
• Extensive Administration experience
• Good organisational and communication skills
• O&M manuals
• Ability to work to a deadline
• Ability to work with minimal supervision
• Attention to detail
• Driving licence

Desireable

• Aconex Software Experience

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