Personal Assistant to Vice President Operations Ireland, Senior Director Operations

Personal Assistant to Vice President Operations UK & Ireland, Senior Director Operations UK&I and Chief Operating Officer No Mad

Lead role supporting the Vice President Operations UK & Ireland at Hilton, full‑time administrative support.

Coordinating travel, diary, expenses, meetings and event management for VP Operations UK&I and Senior Directors. Liaising with owners, AGMs, GMs, global hotel pipeline. Working with corporate communications on messaging. Occasional travel required.

• Diary management, scheduling, travel arrangements, correspondence and presentation preparation.
• Expense report review, invoice checks.
• Meeting notes and agenda preparation.
• Event coordination: GMs calls, leadership meetings, owner meetings, conference arrangements.
• Communication support: internal messages, social media content creation and distribution.
• Other administrative duties: gatekeeper functions, spreadsheet maintenance, presentation creation.

• Proactive, self‑starter, detail oriented, strong initiative and ownership of responsibilities.
• Excellent time management, organization, coordination and communication (written & verbal).
• Confidentiality and discretion in handling sensitive information.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook), Teams, Webex, Instagram, Linked In and other relevant tools.
• Flexible, willing to work occasional overtime and travel when required.

• Occasional overnight travel, including out‑of‑hour and weekend support when needed.

• Prior experience in a similar personal assistant or executive support role.

Hilton is a leading global hospitality company, offering a wide range of accommodations and services. The brand is dedicated to delivering exceptional guest experiences across its global portfolio.