Executive Assistant

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Executive Assistant - Wayne, NJ

Location:

Wayne, NJ, US

Remote Work: 1-2 days at home (site based)

Salary Range: $95k - $105k; 8% STIP

With a passion for life

Join our diverse teams of passionate people and a career that allows you to develop both personally and professionally. At Getinge we exist to make life-saving technology accessible for more people. To make a true difference for our customers - and to save more lives, we need team players, forward thinkers, and game changers.

Are you looking for an inspiring career? You just found it.

Job Overview

Provide comprehensive administrative support to the assigned VP. Principally, the role will support the VP of the Cardiovascular Surgery business with additional VP support as needed. The role also supports the CVS Transformation Office. The ideal candidate will be adept at managing multiple priorities, demonstrating exceptional communication skills, and exhibiting a keen understanding of the business environment. This role ensures the efficient operation of the executive's office and enhances leadership team productivity and professionalism.

Job Responsibilities and Essential Duties

• Manage the executive's calendar, including internal and external meetings, appointments, and travel arrangements. while resolving scheduling conflicts and protecting adequate time for planning, preparation, and priority business activities.
• Prepare and manage correspondence, communications, reports, and presentations, ensuring clarity and professionalism.
• Support leadership and project meetings, town halls, including agenda development, preparation and distribution of meeting materials, note‑taking, action tracking, and follow‑up on assigned actions and deliverables.
• Handle sensitive information with the utmost confidentiality, discretion and professionalism, maintaining the trust of the leader and Getinge.
• Work closely with other administrative professionals and departments to support site meetings and employee events and ensure seamless operations and effective communication across the Cardiovascular Surgery business and the Wayne, NJ site.
• Process expense reports and department invoices in a timely manner.
• Establish and maintain consistent CVS document organization and filing conventions using SharePoint, One Note, and other approved collaboration tools.
• Create, format, and customize PowerPoint presentations, Excel spreadsheets, and Word documents, ensuring finished products are error-free, visually clear, consistently formatted and brand compliant. Leverage Microsoft Copilot and other approved digital tools to continuously improve productivity and administrative effectiveness.
• Support and coordinate special projects as assigned, working with relevant stakeholders to track deliverables and ensure timely completion.
• Serve as the primary contact for executive visitors to the Wayne Barbour Pond facility, coordinating logistics, meeting rooms, food, and related support.
• Maintain Cardiovascular Surgery distribution lists.
• Perform general administrative duties, including preparing confidential memos and letters.
• Manage the execution of Cardiovascular Surgery legal documents and maintain a depository of all fully executed agreements.
• Bachelor's degree or relevant progressive administrative experience
• Minimum of 8 years of executive or senior level administrative support experience
• Advanced proficiency in MS Office:
  Microsoft Word, Excel, PowerPoint, Outlook

Required Knowledge, Skills, and Abilities

• Strong interpersonal and influencing skills with the ability to interact confidently and professionally with employees and leaders at all levels, including senior executives.
• Excellent written and verbal communication skills.
• Exceptional organizational, prioritization, and time-management skills, with the ability to manage multiple competing priorities.
• Must be detail oriented, proactive in anticipating resolving issues and calm, and able to remain composed and exercise sound judgement in a fast-paced environment.
• Must be able to handle confidential /sensitive situations and material.
• Must be able to be onsite four days a week

Salary Range: $100k - $110k; 8% STIP

About us

With a firm belief that every person and community should have access to the best possible care, Getinge provides hospitals and life science institutions with products and solutions aiming to improve clinical results and optimize workflows. The offering includes products and solutions for intensive care,…