Sub Contract Manager

Overview

Job Description:

You will provide Subcontract Management support to the Mission Systems area of our business at Basildon, Essex. The role will involve all aspects of Subcontract Management from assessing the suppliers through Subcontract award to delivery and acceptance of the supplies and services, through to closure of the Subcontracts. Ensuring compliance to internal and external Governance and Legislation throughout.

You will act as focal point for Procurement activities whilst generally operating within fairly demanding cross functional Integrated Project Teams (IPTs).

• To provide procurement governance and leadership within the Bid/Project business areas.
• Provide senior Procurement leadership and management to business area IPTs for effective Life Cycle Management (Tender Vet, Phase Reviews, CSR’s etc) and to achieve delivery and margin for all associated projects.
• Selection and development of strategic suppliers/partners. Ownership and responsibility for supplier performance, relationships and the ‘material’ budget.
• Preparing, negotiating and implementing any partnership, subcontract, teaming and non-disclosure agreements ensuring that the Company is always fully protected commercially. Manage export applications/approvals, ITAR, TAA procedures and processes.
• Manage a complex supply chain and support the Scope of Work creation to ensure that all Suppliers have an understood baseline and work package.
• Project manage new and existing supply chains ensuring that required outputs and schedules are completely understood throughout the programme.
• Manage the supply cash flow programme in line with the customer payments and negate any slippages where these may not be fully aligned.
• Be the focal point for monthly reporting, milestone monitoring and any remedial actions required with full ownership of the procurement activities.
• Assess need for a Sub-Contract and determine potential suppliers, NDA’s to be raised and RFI/RFQ to be issued, visits to be held to review their capability to deliver.
• Challenge assumptions of project bid teams and ensure necessary procurement fields are populated with accurate data, eg: suppliers’ conformance to project requirement, lead times, exchange rate, quotation validity, trade compliance restrictions and other commercial considerations.
• Coordinating, conducting and attending supplier visits requiring both with national and international travel.
• Develop and Approve the RFQ pack for down selected suppliers to include:
  Statement Of Work.
• Assess Tender Responses and undertake Source Selection from RFQ.
• Manage the Subcontract Negotiations to be held with the preferred supplier to achieve a Subcontract that meets the needs of the Project.
• Award Subcontracts to the preferred supplier against clear achievable and measurable delivery objectives.
• Develop the Procurement Plan and support the Project Risk Management Plan.
• Approve milestone claims from the supplier when the milestones have been met.
• Maintain the Subcontract through the life of the project closing it when all milestone and deliveries have been received.
• Mediation of supply chain conflicts against contractual objectives.
• Drive supply chain performance to achieve on time delivery objectives and ensure SAP accurately reflects latest position.

You will have experience and capability in the following key areas:

• Running Major system subcontracts against technical Scopes of Work.
• Defining and negotiating Terms and Conditions.
• Export and Trade Compliance.
• Able to undertake regular international and national travel.
• Able to present complex ideas and positions to senior management, running spreadsheets and written word, tracking Estimate to Complete (ETC).

Experience and knowledge is desirable in the following area:

• SAP system.
• Defence Contracting.

Onsite presence will be required in Basildon at least three days per week.

This role is subject to pre-employment screening in line with the UK Government’s Baseline Personnel Security Standard (BPSS). An additional range of Personnel Security Controls referred to as National Security Vetting (NSV) may apply, this could include meeting the…