Part-time Administrative Assistant

Bollig Engineering is a growing civil engineering firm with offices in Minnesota, South Dakota and North Dakota. We are passionate about rural communities and delivering high-quality, value-driven engineering solutions. We are currently seeking a part-time Administrative Assistant to support our team with office operations, department projects, marketing activities and everyday administrative needs.

If you enjoy keeping things organized, helping others and bringing a positive, proactive approach to a variety of tasks, this opportunity could be a great fit. We are looking for someone with a diverse skill set, a strong desire to contribute to a team-centered environment and a passion for rural communities.

This role would involve approximately 4 to 6 hours per day, Monday through Friday, ideally including 10 a.m. to 2 p.m. The schedule is somewhat flexible. In time, this role could grow into full-time hours for qualified candidates with full-time interest.

Administrative Assistant

– Job Responsibilities

The primary responsibility of this Administrative Assistant role is to support Bollig team members as needed. Duties will include:

• Assist with everyday office tasks including organizing documents, filing, scanning, photocopying, data entry, record retention, etc.
• Organize and handle all incoming and outgoing mail and packages.
• Support various Bollig departments with project tasks, preparing reports, printing documents, binding reports, administrative needs, communicating with staff and clients, etc.
• Order, serve and assist in cleaning up after meals for meetings or events when requested.
• Order and stock office supplies, snacks, and beverages.
• Keep filing, supplies, and common spaces organized.
• Assist vehicle maintenance manager, track company vehicle maintenance schedules, keep related records up to date, and coordinate vehicle service appointments to ensure company vehicles are ready for use.
• Assist marketing director with various tasks including managing marketing storage room, fulfilling marketing orders, providing trade show and parade coordination/support, entering CRM data, and assisting with Bollig's year-end calendar and chocolates campaign.
• Provide responsive customer service as questions and needs arise.
• Other tasks and projects as assigned.

Administrative Assistant – Qualifications Desired

• A minimum of one year of work experience in an administrative, reception or office role, or equivalent.
• Attention to detail with the ability and openness to learn new things and proactively seek support as needed.
• Strong organizational and time management skills, and the ability to prioritize and work on multiple projects simultaneously.
• A self-starter who is adaptable and driven, with strong problem-solving skills.
• Strong communication and interpersonal skills, and the ability to work effectively in a team-centered environment.
• Proficiency with Microsoft Office software programs.

What You'll Love About Bollig

• Put your organizational skills to work supporting a team that serves rural communities.
• Enjoy a variety of responsibilities, from everyday office support to marketing activities and department projects.
• Contribute to a team-centered environment where helping others is an important part of your role.
• Explore the potential to grow into full-time hours over time if you are a qualified candidate interested in full-time work.