Finance Administrative Assistant

Description THE COMMUNITY EDUCATION BUILDING

The Community Education Building (CEB) is a nonprofit organization that envisions a world where families thrive, and students succeed regardless of their race or zip code. An innovative co-location and shared services model focused on supporting the entire family, CEB offers vibrant programs and support systems that provide a sound foundation for each student. It serves as a hub for families by offering services such as healthy meals, life coaches, and mental health services.

This model leads to deeper family engagement in their child’s learning and allows schools to focus on teaching and learning, not operations and overhead. Serving over 1,500 students of color attending school in Wilmington’s central business, CEB is an educational ecosystem that holistically integrates programs and resources for students and their families, ensuring that every student has an equitable opportunity to succeed.

POSITION

SUMMARY

The Community Education Building (CEB) is seeking a friendly, dependable, and detail-oriented Finance Administrative Assistant to provide administrative, operational, and financial support to the Chief Financial Officer (CFO) and Finance department while helping ensure efficient day-to-day office operations. This full-time, benefits-eligible position coordinates office functions, maintains accurate records, supports financial processes, and facilitates communication among employees, tenants, vendors, leadership, and external partners.

The role also serves as the primary point of contact for visitors and external inquiries, provides front-desk coverage, and supports routine office needs under established procedures. The ideal candidate combines strong organizational and customer-service skills with sound judgment, discretion, and the ability to manage multiple priorities independently and collaboratively.

Requirements PERSONAL TRAITS AND STRENGTHS

• Warm, professional, and customer-service-oriented, with strong interpersonal skills.
• Highly organized and detail-oriented, with a logical, thoughtful approach to work.
• Dependable and punctual, with strong follow-through and accountability.
• Self-motivated and able to work independently while contributing to a team.
• Flexible and calm under pressure, with the ability to adapt to changing priorities.
• Discreet and trustworthy, with sound judgment when handling confidential or sensitive information.
• Demonstrates personal values aligned with CEB values.

KEY SKILLS AND EXPERIENCE

• Minimum of 2 years of experience in similar administrative or office-support positions, or comparable training.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and maintain accurate records.
• Strong written and verbal communication skills, including professional telephone communication and visitor assistance.
• Experience building effective working relationships with employees, tenants, parents, visitors, vendors, and delivery and service personnel.
• Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
• Comfort working with financial information and supporting administrative and financial processes.
• Strong data-entry and recordkeeping skills, with close attention to accuracy.
• Ability and genuine interest to learn and effectively use financial, accounting, document-management, and other organizational systems and technologies.
• Strong problem-solving and critical-thinking skills, including the ability to analyze information,
• identify discrepancies and follow issues through to resolution.
• Ability to identify process improvements and implement efficient workflows within established procedures.
• Ability to coordinate office functions and communicate effectively with the CFO, Finance…