Nursing Administrative Assistant

Position: Nursing Administrative Assistant - Permanent Full-Time
Location: Belle River

“How do you live in the moment?”

We are passionate about ‘Making Every Moment Matter’™. We are seeking a candidate that shares our values - a person who has a passion to make a difference, who has a strong moral compass and who has a commitment to teamwork. The ideal candidate is a warm and loving person who makes meaningful connections with those they are caring for.

The Administrative/Nursing Assistant reports to the Director of Care and is responsible for supporting the day-to-day administrative operations of the Home, including nursing administration and information technology coordination.

Wage Rate: The starting annual salary is $55,000.00.

Vacancy: This is an existing vacancy.

Responsibilities:

Administrative & Nursing Support

• Completes and maintains scheduling and payroll for all nursing personnel.
• Supports the Executive Director and Director of Care with payroll for all non-union personnel.
• Prepares and distributes nursing department communications under the direction of the Director of Care.
• Assists with variance reporting for staffing hours.
• Maintains nursing absenteeism reports.
• Supports recruitment, orientation, and retention initiatives.
• Submits documentation, reports, and financial information as requested.
• Maintains records management systems.
• Responsible for Administration and Nursing human resources performance indicators.
• Ensures appropriate staffing patterns and effective utilization of staff and resources.

Quality, Standards & Compliance

• Ensures compliance with CARF Canada standards and long-term care guidelines.
• Demonstrates a working knowledge of the Collective Agreement, Employment Standards Act, Labour Relations Act, and Occupational Health & Safety Act.
• Educates staff on Ministry of Health standards, CQI initiatives, new policies and procedures, and related topics.
• Monitors documentation systems and processes for quality and adherence to standards.
• Understands and contributes to improving quality indicators, including publicly reported indicators.

Information Technology Support

• Assists with the Home’s annual budget related to IT services.
• Coordinates IT contract services, ensuring timely service and issue resolution.
• Provides ongoing software and technology support to employees.
• Plans, organizes, directs, and evaluates information systems operations.
• Analyzes and establishes technology objectives for the organization.
• Responsible for IT performance indicators and continuous quality improvements.

Team & Leadership Participation

• Participates in management team meetings, the Leadership and Governance Team, the Joint Nursing Administrative Assistants Committee, and the Nursing Management Team.
• Demonstrates effective problem-solving, conflict resolution, and team-building skills.
• Contributes to fostering a positive and collaborative work environment.
• Performs other duties as assigned or outlined in the Job Task Inventory.

Qualifications:

The qualifications needed to join our family are as follows:

• High School graduate or G.E.D. with demonstrated skills in typing and mathematics.
• Nursing background is an asset.
• Information Technology background preferred.
• Strong working knowledge of computer hardware/software and high comfort level using digital systems.
• Proficiency in Google Platforms
• Experience with IT support and troubleshooting
• Long-term care experience is an asset.
• Expedient data entry skills
• Ability to accurately understand, interpret and uphold Collective Agreements and/or policies
• Expedient data entry skills.
• Strong sense of responsibility, integrity confidentiality and professionalism.
• On-the-job training in business office procedures in this facility.
• Well groomed, patient, courteous, tactful, and pleasant.
• Ability to cooperate with diverse personnel.
• Calm and level-headed during emergencies.
• Strong…