Dean's Office Assistant, School of Construction and Building Sciences

Important Final date to receive applications Notice  Applications must be submitted by 11:59pm MST on the day before the posting end date shown above, as Workday automatically closes postings at that time.
About the Opportunity

Job Description The School of Construction (SCBS) is looking for an energetic, positive, and detail-oriented individual to join the team supporting the Dean and Academic Strategy and Operations Manager (ASOM). This position reports to the ASOM and provides high-level executive, administrative, and analytical support to both the Dean and ASOM. As a partner in supporting the School's priorities and operations, the role coordinates leadership activities, supports school-wide initiatives and events, prepares reports, briefing materials and communications, and maintains key internal and external relationships.

The position also manages information flow and supports the activities of the School Leadership Team to ensure effective communication and coordination across the School. Our successful candidate will be a dynamic, people-oriented professional with strong administrative, organizational, communication, and problem-solving skills. This role requires someone who thrives in a fast-paced environment where priorities change frequently. Strong communication skills are essential, and experience working in a Microsoft Teams environment is an asset.

Your contributions will support effective leadership, foster a positive and collaborative culture, and help advance the School's priorities and initiatives.

Key Responsibilities   Provide high-level executive, administrative, and analytical support to the Dean and ASOM.
Manage calendars, meeting schedules, correspondence, and information flow on behalf of the Dean and ASOM.
Coordinate and support School Leadership Team activities, meetings, retreats, and events.
Support the planning and delivery of school-wide initiatives, events, and engagement activities.
Support stakeholder engagement and relationship management on behalf of the Dean and ASOM, serving as a key point of contact for internal and external stakeholders.
Coordinate activities with other NAIT departments, schools, and business units to support School priorities and operations.
Prepare and coordinate agendas, briefing materials, reports, presentations, communications, and correspondence for the Dean's Office.
Coordinate and track leadership reports, stakeholder reporting, school communications, action items, and key commitments.
Manage travel arrangements, expense claims, and other executive administrative requirements for the Dean and ASOM.
Handle sensitive and confidential information with a high degree of discretion and professionalism.
Skills & Abilities   Advanced organizational and time-management skills, with the ability to manage competing priorities and deadlines.
Strong interpersonal skills and the ability to build effective relationships with a diverse range of stakeholders.
Excellent written and verbal communication skills.
Demonstrated ability to exercise sound judgment, discretion, and professionalism when handling sensitive or confidential matters.
Ability to anticipate needs, take initiative, and work independently with minimal supervision.
Ability to collaborate effectively across teams and organizational levels.
Proficiency in Microsoft Office Suite, Adobe Acrobat, and other business productivity tools.

Qualifications:

Certificate in a related field required;
Diploma preferred.
Minimum 5 years of progressively responsible administrative experience.
An equivalent combination of education and experience may be considered.
Classification – Administration Support VI This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.
Remun…