General Manager Construction Administrative Assistant

Support a General Manager with precise scheduling, correspondence, and construction documentation from Toronto during California business hours.

The full-time Construction Executive Assistant manages priorities without directing field work or making technical decisions. Daily work includes organizing communications, coordinating meetings, tracking commitments, preparing summaries, and maintaining project records. Required qualifications include construction administration or executive support experience within a construction company, professional English, and strong follow-through. Microsoft Office and Teams proficiency are also required.

• Prioritize inbox messages, owner requests, subcontractor correspondence, and issues
• Schedule calls with project teams, owners, vendors, and trade partners
• Coordinate travel, meeting preparation, and general executive administration
• Route drawings, specifications, RFIs, submittals, and correspondence for review
• Help prepare the General Manager for weekly President discussions

• Construction executive or senior project leader support experience
• Working knowledge of general construction terminology and workflows
• Excellent professional written and spoken English communication
• Proficiency in Outlook, Excel, Word, Teams, and shared files
• Ability to manage confidential information and multiple priorities independently

Bring construction executive support experience, careful communication, and organized project administration to this Toronto-based position.