Document Administrator

Job Title: Document Administrator

Location: Winter Park, FL

Employment Type: Temp to Permanent(12 months)

Industry: Manufacturing

Compensation: $ 21.00/hr.

Schedule: 40 hours/week

About the Opportunity

• This role offers an opportunity to support essential project operations while developing expertise in project administration, billing coordination, and documentation management.
• You'll help ensure projects stay organized, billing records remain accurate, and teams have the information they need to work efficiently.

Why You'll Love Working Here

• Supportive, team-driven culture that values collaboration, transparency, and accountability.
• Opportunity to grow your career with a global workforce solutions leader serving multiple industries.
• People-first environment that encourages employees to bring their authentic selves to work.
• Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates.

Why This Opportunity is Exciting

• This role offers the chance to join a company that prioritizes both people and performance-where your contributions directly impact client success while giving you room to grow and develop professionally.

About Acara Solutions

• Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

What You'll Do

• Submit change-order booking packages in BookIT, including supporting documentation provided by project managers.
• Track project timesheet submissions and notify the Operations Manager of missing timesheets.
• Maintain organized project records, ensure documents are properly filed, and coordinate the archiving of hard copies and signature files.
• Support project managers with billing documentation, verify that the latest Schedule of Values (SOV) and billing documents are used in PMCT, and respond to document requests from Collections.
• Notarize billing documents when required by customers and complete Plan Cost Adjustments (PCAs) in SAP as directed

Job Requirements What You'll Bring

• High School Diploma or GED.
• 2+years of experience in project administration, document control, billing coordination.

What Sets You Apart

• Excellent organizational and interpersonal skills
• Ability to read and understand contract documentation
• Familiarity or experience with HVAC/Fire Alarm/Security systems preferred
• Proficient in Microsoft Office and business software systems (SAP)
• Good verbal and written communication skills in English.

Additional Information

• Upon offer of employment, the individual will be subject to a background check.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
• Under the International Traffic in Arms Regulations (ITAR), all employees assigned to this client must provide documentation verifying their status as a 'U.S. Person,' as defined in ITAR clause 120.15. A U.S. Person is a protected individual under the anti-discrimination provisions of U.S. immigration laws.

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, Talent Rise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.