Administrator – Fostering Services

Fostering Administrator – Full Time – £25,000 – £28,000 Depending on Experience.

The Fostering Administrator role is a key position within our Fostering team to provide full administration support in this busy environment.

To provide day to day administrative support for our Fostering Service currently rated outstanding by Ofsted.

You will be ensuring that all data and information is held and updated on internal systems, including KPI support.

You will also be required to establish and maintain effective links and professional relationships with colleagues including, Supervising Social Workers, Support Workers, Foster Carers, Panel Members, and other agency services.

The duties as outlined below in this job description are not exhaustive and may change from time to time due to the changing nature of the working environment. You are expected to carry out all appropriate tasks necessary to meet the needs of the services or as may be requested by your line manager.

This is a full time hybrid role working Monday to Friday. You would be expected to work from our offices in Wolverhampton min 3 days per week and the option work 2 days per week from home. This may be subject to change and there may be a requirement to be in the office more for certain meetings and projects etc.

• Level 3 NVQ/Diploma in Health and Social Care (Children and Young People).
• NVQ Level 3 Diploma in Health and Social Care or Equivalent

To maintain all records and files within designated filing systems in line with agency procedures as required. This includes an up-to-date register of annual reviews to meet requirements.

To send out invitations, consultation forms and reports and chase required responses as instructed.

To undertake administrative processes involved in obtaining statutory checks and references, liaising with prospective carers, Form F Assessors, and local authorities where necessary, and to complete local authority checks for other authorities and agencies as requested and when required.

To take confidential minutes of meetings, for regulated activity, social care and/or court use or similar.

To produce meaningful and accurate monthly reports as agreed by the registered manager.

To assist with the administration of monthly Support Groups, liaising with carers, booking rooms and refreshments and logging attendance, and taking notes as required

To support colleagues within the Fostering team with routine admin tasks and receive and relay messages, ensuring that, in the absence of the Supervising Social Workers, telephone calls are dealt with appropriately.

Creating and managing annual schedule for panel and annual reviews ensuring sign off dates are compliant with the review period. Setting deadlines for supervising social workers, the registered manager, independent reviewing officer and agency decision maker for reports to be completed. Updating individual outlook calendars with deadlines.

Coordinating monthly panels, collating and distributing documents in a timely manner, producing accurate minutes within a given deadline in order to evidence best practice and enable sound decision making.

To ensure all Panel members are supported and catered for at Panel.

To maintain and update internal administrative systems, with accuracy, with the ability to pull relevant information as and when required.