Executive Assistant Ireland Leadership

We're looking for a highly organised and proactive Executive Assistant to provide comprehensive support to our UK & Ireland Leadership Team. This is a pivotal role within the business, ensuring senior leaders can focus on strategic priorities while the day-to-day coordination of diaries, meetings, travel, events, and administrative activities runs seamlessly.

You'll act as the central point of coordination for our head office and visitor experience, creating a professional and welcoming environment for colleagues, customers, and external stakeholders. This is an excellent opportunity for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in delivering exceptional support.

Key Responsibilities

• Provide high-quality Executive Assistant support to the UK & Ireland Leadership Team.
• Manage complex diaries, schedule meetings, coordinate invitations, and arrange meeting logistics.
• Book and coordinate UK and international travel, accommodation, and off-site events.
• Process and reconcile monthly expenses and corporate credit card submissions.
• Raise purchase orders and manage associated approval processes.
• Coordinate uniform requests and track orders through to delivery.
• Support the planning and delivery of Leadership Team meetings, Town Halls, and business-wide events.
• Arrange and coordinate onboarding programmes for new senior leaders, including inductions, stakeholder meetings, and site visits.
• Act as a key point of contact for leadership administration and stakeholder coordination.
• Support site visits and field-based activities, ensuring all arrangements are organised and communicated effectively.
• Maintain confidentiality and professionalism when handling sensitive business information.
• Contribute to the smooth running of the Head Office and ensure a positive visitor experience.

• Must have previous experience as an Executive Assistant, Personal Assistant, Team Assistant, or Senior Administrator supporting senior stakeholders.
• Proven experience managing complex diaries and coordinating multiple priorities in a fast-paced environment.
• Experience organising travel, accommodation, meetings, events, and wider business activities.
• Strong administrative experience, including processing expenses, purchase orders, and maintaining accurate records.
• Comfortable working with senior leaders and building effective relationships across all levels of the organisation.
• Experience handling confidential and sensitive information with discretion and professionalism.
• Highly organised with exceptional attention to detail and the ability to manage competing deadlines.
• Proactive, adaptable, and solutions-focused, with the ability to anticipate the needs of senior stakeholders.
• Excellent verbal and written communication skills.
• Professional, approachable, and customer-focused, with the confidence to work independently and take ownership of tasks.

• 23 Days Holiday + Bank Holidays
• Company Pension Scheme
• Company Sick pay (after qualifying period)
• Cycle to Work Scheme Available
• Employee Reward & Discount Platform
• 24/7 access to Employee Assistance Program through Health Assured
• Access to on-going learning and development via our online learning platforms
• Onsite parking available
• Life Assurance Scheme