Faculty Assistant III

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Why join the Harvard Faculty of Arts and Sciences?

The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth

C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

Job Summary

The Department of Stem Cell and Regenerative Biology is seeking an experienced, highly professional, collaborative and proactive Faculty Assistant to provide efficient and effective administrative and programmatic support of varying complexity for the department faculty chair and ancillary support for four to five additional faculty members for Harvard-related business. The Faculty Assistant will perform a wide range of advanced, diversified, and confidential administrative duties that are complex in nature and where sound judgment, independent action and a high degree of initiative are required in resolving issues and making recommendations.

The Faculty Assistant will determine methods and procedures on new assignments and projects, and will perform administrative duties in areas such as communications with strategic internal and external partners, coordinate high profile meetings, travels and events, initiate and execute specialized projects, as well as provide lab administration services as needed.

Specific responsibilities will include:
Department Chair High-level Support

• Provide comprehensive administrative support to the Department Chair, including support for research, teaching, and administrative responsibilities. Use sound judgment and experience to interpret the faculty member’s directions;
• Make independent decisions to triage the demand for the faculty’s time in light of their overall priorities, follow through to ensure each engagement is completed and well executed satisfactorily;
• Provide high level calendar management services to department chair; plan and execute complex travel itineraries both local and international, coordinate visits from strategic internal and external partners across multiple Harvard campuses as well as funders and research collaborators;
• Plan and execute high profile meetings, prepare and disseminate materials and meeting minutes; develop and facilitate schedules for department visitors; process reimbursements, manage all meeting/event logistics including room booking, AV, and catering as needed.
• Assist with report and presentation preparation, including data analysis, generating tables and figures, and editing, assembling, and formatting documents.
• Print, organize, and transport print materials for courses, meetings, conferences, and events.

Wagers Lab Administration

• Manage administrative operations and financial, physical/laboratory, and personnel resources for the Wagers Laboratory;
• Support lab ordering processes, including submitting orders, account reconciliation, and invoice processing using Buy2
  
  Pay;
• Work…