Executive Assistant

I am supporting my client who are looking to recruit an experienced and professional Executive Assistant to support the Chief Executive Officer in a fast-paced and scaling business. This critical role will provide executive-level support, ensuring the smooth running of all aspects of the CEO’s schedule, communications, and business priorities.

The successful candidate will be proactive, resourceful, and deal confidently with internal stakeholders and C-suite executives.

Key Responsibilities:

• Acting as the first point of contact for all CEO communications and managing the CEO’s complex diary, prioritising appointments and meeting requests
• Coordinating all aspects of domestic and international travel, accommodation, visa requirements, and event logistics for the CEO and Executive Team
• Preparation of the CEO’s expenses and mileage claims in line with company policy
• Approval of recruitment requisitions, purchase orders, and expense submissions from CEO’s direct reports; flag and reject any items not in line with policy or VAT compliance
• Monitoring and managing holiday requests and balances for CEO’s direct reports
• Drafting professional communications and emails on behalf of the CEO as required
• Collating and submitting weekly reports and supporting with the preparation of Board materials
• Recording and distributing minutes for Board and Executive meetings; attending meetings in-person when necessary, including overnight stays
• Coordinating executive offsite meetings, conferences, and away days, including accommodation, travel, and venue bookings
• Maintaining systems for booking desks, rooms, and shared resources across the organisation
• Supporting ad hoc personal and professional tasks for the CEO with discretion and efficiency
• Representing the CEO professionally at internal and external meetings, occasionally accompanying them within the UK
• Responsible for line-managing the Office Coordinator

This is an ideal role for someone who demonstrates the following attributes:

• Confident and professional communicator with excellent interpersonal skills
• Highly organised with strong attention to detail and a proactive mindset
• Discreet and trustworthy, capable of handling confidential matters with integrity
• Strong decision-making ability and capable of working independently
• Tech-savvy, with competence in Microsoft Office, travel booking systems, and diary management tools
• Flexible and adaptable with a calm, solutions-focused approach to challenges