Accounts Payable

Accounts Payable Coordinator

Perpetual Vegetable Co. – Abbotsford, BC

Perpetual Vegetable Co. is a 100+ acre family-operated greenhouse in Abbotsford, BC, producing premium bell peppers and cucumbers. We are committed to innovation, sustainable agriculture, and a diverse, people-first work environment.

Our success depends on strong financial processes, operational excellence, and a collaborative team that supports every department across our greenhouse operations.

The Accounts Payable Coordinator plays an important role in ensuring the accuracy, efficiency, and integrity of our financial operations. You will be responsible for processing invoices, reconciling vendor accounts, preparing payments, and supporting the accounting team with day-to-day financial administration.

This position works closely with managers across all departments, vendors, and our finance team to ensure invoices are processed accurately and payments are made on time. You’ll help maintain organized financial records while identifying opportunities to improve processes and support continuous improvement initiatives.

The ideal candidate is highly organized, detail-oriented, enjoys working with numbers, and takes pride in maintaining accurate financial records in a fast-paced business environment.

• Work for one of British Columbia's leading greenhouse vegetable producers.
• Competitive compensation.
• Extended health & dental benefits.
• Professional development, coaching, and mentorship.
• Collaborative, people-focused culture.
• Opportunities to improve processes and grow within the organization.
• Be part of "The Perpetual Way" continuous improvement mindset.

• Process invoices accurately with minimal errors.
• Ensure vendors are paid on time while maintaining strong supplier relationships.
• Maintain organized, audit-ready financial records.
• Keep vendor accounts current with minimal outstanding discrepancies.
• Support month-end close by completing reconciliations on schedule.
• Help improve AP processes by identifying efficiencies and reducing manual work.
• Provide accurate reporting and insights on company spending, vendor costs, and purchasing trends to support informed business decisions.
• Identify cost trends, pricing variances, and opportunities for savings by analyzing purchases across vendors, departments, and locations.
• Build positive working relationships across Finance, Purchasing, Warehouse, Operations, and Management.
• Demonstrate ownership, accountability, confidentiality, and attention to detail in every transaction.

• Receive, review, and process vendor invoices accurately and promptly.
• Match invoices with purchase orders, receiving records, and supporting documentation.
• Verify pricing, quantities, taxes, coding, and approvals before processing.
• Resolve invoice discrepancies by working with department managers and vendors.
• Ensure invoices are entered accurately into the accounting system.

• Maintain accurate vendor records and account information.
• Reconcile vendor statements and investigate outstanding balances.
• Respond professionally to vendor inquiries regarding payments and account status.
• Establish positive working relationships with suppliers and internal departments.
• Assist with setting up new vendors and maintaining vendor files.

• Prepare weekly payment runs by cheque, EFT, and electronic payment methods.
• Ensure payments are made according to company policies and payment terms.
• Maintain payment records and supporting documentation.
• Monitor early payment discounts and due dates where applicable.

• Maintain organized digital and physical accounting records.
• File invoices, payment records, and supporting documentation.
• Assist with month-end accounts payable reconciliations.
• Support year-end audits by preparing requested documentation.
  
  Help ensure compliance with internal financial controls and company policies.

• Review employee expense reports for completeness and compliance.
• Process approved employee reimbursements.
• Maintain supporting documentation for expense claims.

• Reconcile accounts payable sub-ledgers to the general ledger.
• Prepare accounts payable reports and aging summaries.
• Monitor outstanding liabilities and assist with cash flow planning.
• Support the Controller with financial reporting and analysis as required.