Administrative Clerk

Full Time Administration ABBOTSFORD, Abbotsford, BC, CA 1 Attachments

7 days ago Requisition

“Whatwedotogether…ourH.E.A.R.Tisourdifference.”

Do you have a genuine passion in promoting the values of Indigenous culture working with and for Indigenous children, youth, and families (First Nations, Métis, and Inuit) while respecting their cultural diversity?

If so, consider joining our Xyólheméylh work family. We are a fully delegated Indigenous Child & Family Service Agency providing programs and services to Indigenous children, youth, and families on and off reserve within Stó:lō Territory in the Fraser Valley between Yale First Nation and Surrey BC.

Our programs and services are created and delivered with the support of our Elders Advisory Council with special attention on strengthening culture and identity, while honoring the strength of families.

• W e strive to work in a holistic way to keep families together and reintegrate children back with their families and extended families.
• O
  ur service delivery is done with an open heart and an open mind focusing on the best interest of the family while keeping children at the center.
• W e work to ensure children are connected to their family and community while striving to ensure their inherent rights to heritage and identity are upheld in all we do.

Regular Full Time Position – Abbotsford (West Fraser Region)

Salary-$47,392.49 to $54,350.69 per annum (35hrs per week)

EDO (Earned Day Off) Available – Thursday (Week
2)

POSITION

SUMMARY:

Perform general clerical duties and routine administrative related tasks for the Fraser Valley Aboriginal Child and Family Services Society, (FVACFSS). The position’s key results areas include administrative filing and record keeping; may require lifting (up to) 30 lb. of boxed files; data entry, typing; preparation/drafting of routine email correspondence, administrative reports, and other communications; ordering of office supplies and equipment; monitoring & actioning ICM task list;

general information assistance to staff, clients, and the public; and performing other tasks as assigned. The Administrative Clerk will share in the duties to provide coverage for reception multi-line phones.

Xyólheméylh is proud to have an Elders Advisory Council to ensure that culture is embedded throughout the agency ensuring the goals, missions and values are upheld in a good way. Lets'emót – to be of one heart and one mind.

EDUCATION, EXPERIENCE & KNOWLEDGE

REQUIRED:

• Grade 12 Graduation; courses in Office Administration an asset
• Minimum of one-year related office/clerical experience
• Demonstrated ability to use all Microsoft programs
• Sound organisational skills, attention to detail, accuracy, ability to follow instructions, and analytical skills
• Ability to multitask in a fast-paced work environment
• Good verbal and written communication skills and ability to establish rapport with people of all educational and occupational backgrounds
• Obtaining the appropriate level of First Aid Certification for your base office would be an asset
• Valid BC driver’s licence required
• Reliable transportation
• Criminal records check required

DUTIES AND RESPONSIBILITIES:

• Maintains client files and general filing systems
• Sharing in the maintenance of the office filing system including creating files, combining files, splitting files, filing documentation on appropriate files, preparing files for closing, transfer and/or off-site storage; may require lifting to 30 lb. of boxed files, and moving file boxes regularly for organization
• Request’s and/or retrieve files from off-site storage
• File loose-leaf paperwork into the proper CS/FS/RE File
• Searches management information system for client’s previous/current agency involvement and updates electronic database
• Create, send, and receive files electronically and with a paper-file copy
• Prepares files for court and/or lawyer with urgency
• Performs routine data entry and/or typing of administrative memoranda, letters, and reports
• Data-Entry and Typing skills, and problem-solving skills
• Close attention to detail; constantly verifying numbers, names, and dates for filing in chronological order.
• Ability to utilize MS Office and ability to use/learn other…