Equipment Maintenance Planner

Bigfoot is a small non-union, incredibly diverse company. We provide rentals, sales and service for numerous products such as:
Self-Erecting Tower Cranes, Traditional Tower Cranes, Construction Hoists and Roof Top Derrick Cranes. We offer our employees the opportunity to expand their skillset and training in many different areas. Many of our employees achieve formal certifications including Electrician, Millwright and Elevating Device Mechanic. Being a small diverse company, we also require diverse employees who are interested in working in various aspects of our service business.

We provide competitive wages and comprehensive benefits in a strong team environment with a culture high in honesty and integrity.

The Equipment Maintenance Planner is responsible for owning the planning, coordination, tracking, follow-up, and documentation of preventative and corrective maintenance across the company's equipment fleet.

The primary objective of this position is to ensure equipment is properly maintained, inspected, documented, and ready for rental and field operations when required.

This role acts as a central point of coordination between Dispatch, Field Service, Yard Operations, Parts, Purchasing, vendors, manufacturers, engineers, and other operational teams. The Equipment Maintenance Planner will use Microsoft Dynamics 365 Business Central as the primary system for planning and tracking maintenance activities, equipment status, service history, and related information.

The position is also responsible for maintaining the integrity of the company's equipment records and controlled technical documentation, including manufacturer documentation, engineering reports, inspections, certifications, modifications, maintenance records, manuals, checklists, and other critical equipment information.

The Equipment Maintenance Planner owns the planning and administrative control of these processes. Technical, engineering, regulatory, or trade-specific decisions and approvals remain with the appropriately qualified personnel.

• Own the planning and coordination of preventative maintenance, inspections, repairs, and other required maintenance activities across the equipment fleet.
• Monitor and maintain preventative maintenance schedules based on service intervals, equipment usage, inspection requirements, manufacturer recommendations, outstanding deficiencies, and operational requirements.

• Coordinate maintenance schedules with the Service team to minimize downtime and ensure equipment is ready for upcoming rentals, projects, and mobilizations.
• Proactively review equipment mobilizations, demobilizations, and availability windows to identify and plan required maintenance, inspections, repairs, modifications, certifications, and related work between projects.
• Coordinate required work with Service, Yard Operations, Parts, vendors, manufacturers, and other internal teams, tracking outstanding items through to completion.
• Escalate maintenance, inspection, parts, vendor, engineering, or documentation issues that may affect equipment availability, mobilization dates, or project commitments, ensuring technical decisions and approvals are directed to the appropriate qualified personnel.
• Ensure completed work is properly recorded, required documentation is complete, and maintenance requirements are addressed before equipment is returned to service.

• Coordinate with Parts and Service to identify and obtain required parts, materials, tools, and external services for planned maintenance and repairs.
• Coordinate maintenance-related purchasing, including obtaining quotations and working with suppliers, manufacturers, dealers, and service providers within established company processes and authorization levels.
• Manage external vendors and outside service work, including scheduling, documentation, tracking, and follow-up through completion.
• Monitor outstanding vendor work and elevate delays or issues that may affect equipment availability or project requirements.
• Coordinate warranty claims, manufacturer campaigns, service bulletins, and recalls, including required documentation, submission, tracking, record keeping, and vendor follow-up.

• Maintain the authoritative technical documentation record for equipment and equipment models.
• Maintain and organize manufacturer operating manuals, service manuals, parts manuals, load…