Accounts Payable Assistant

ACCOUNTS PAYABLE ASSISTANT

DEPARTMENT: Finance
DIVISION: Group
LOCATION: First Floor, Suite 3, Prime View, Prime Four Business Park, Kingswells, AB15 8PU

HOURS: 37.5 p/w FT

Assist in managing and processing invoices, maintaining vendor relationships, and ensuring accurate financial reporting.

Report directly to the Accounts Payable Supervisor and ultimately the Finance Director.

• Process and verify invoices for payment
  • Invoices received in Accounts payable mail box sent to Validation Station
  • Invoices processed in Validation Station, ensuring complete and accurate, adapting ‘right first-time’ approach
  • Coding of manual non purchase order invoices to Vessels/Cost Centres and appropriate general ledger
  • Forwarding of Invoices to approvers
  • Posting approved invoices
• Support Accounts Payable Supervisor prepare and process payment runs bi-weekly via BACS and manual, within agreed payment terms
• Maintain accurate records of all accounts payable transactions
• Proactively reconcile vendor statements and resolve discrepancies
• Support audits by providing necessary documentation
• Communicate effectively with vendors regarding payment enquiries
  
  Contribute to process improvements within the accounts payable function
• Undertake call-back of vendors, where change of bank details notification received

Any other financial duties as requested by management

• Daily contact with internal department contacts
• Daily contact with external contacts

• Previous experience in Accounts Payable
• Strong knowledge of accounting principles and software
• Computer literate – Microsoft Packages i.e. word, excel, outlook

• Excellent attention to detail and accuracy
• Strong organizational and time management skills
• Ability to work independently and as part of a team
• Good communication and interpersonal skills