Temporary Administrator

FT Recruitment are seeking a highly organised and detail-oriented Temporary Administrator to support our client in a 3-6 month contract role (may be extended). This role is ideal for a professional with strong clerical and administrative skills, capable of managing multiple tasks efficiently in a fast-paced environment. The Temporary Administrator will play a vital role in maintaining smooth office functions, providing exceptional customer service, and supporting various administrative duties.

Candidates with experience in office management, data entry, and customer support are encouraged to apply.

Duties will include:

• Manage front desk reception responsibilities, including greeting visitors and answering the office phone
• Perform data entry, filing, archiving and document proofreading to ensure accuracy and organisation
• Using Sage Line 50 for invoicing purposes
• Acknowledging customer orders, corresponding with clients and ensuring signed PO's are sent out to clients
• Typing up sales orders, producing commercial invoices and organising delivery paperwork
• Ensuring any pro forma invoices match the company PO for payment, forwarding any bacs payments made onto supplier as proof of payment, expediting open PO’s and booking PO's into Sage
• Creating Shipping Documents and liaise with customer & freight forwarder
• Scheduling collections from UK / overseas as and when required and following up to ensure appropriate action has been taken
• Liaising with freight / trucking / courier companies on bookings / costings and sourcing freight costs as and when necessary
• Assisting freight agents on identification and receipting of materials received
• Checking of incoming payments for customers on pro forma terms
• Invoicing completed orders

Experience required:

• Previous administrative experience and knowledge within a shipping or logistics environment is desirable
• Experience using Sage Line 50 is essential for this role
• The successful candidate must be immediately available to start a new role
• Strong organisational skills with the ability to multitask effectively in a busy environment
• Excellent communication skills, including phone etiquette
• A hardworking and positive attitude