Office & Accounts Coordinator

We are currently recruiting for an Office & Accounts Coordinator to join a growing business in Aberdeen. This is a varied and hands-on role offering the opportunity to support multiple areas of the business, including HR, finance, payroll and general office administration.

The successful candidate will play a key role in ensuring the smooth day-to-day running of administrative and finance processes, working closely with management and the wider team. This position would suit an organised and proactive individual who enjoys variety in their role and takes pride in delivering accurate and efficient support across the business.

Responsibilities include:

• Maintaining employee records and supporting day-to-day HR administration
• Assisting with personnel management processes and general staff administration
• Supporting monthly payroll processing during periods of holiday or absence cover
• Assisting with the preparation and issuing of monthly sales invoices
• Allocating cash receipts and managing daily banking activities
• Processing purchase invoices and company credit card transactions
• Reconciling financial records and ensuring accurate ledger postings
• Investigating and resolving supplier and customer account queries
• Supporting month-end processes, including accruals, prepayments and reconciliations
• Assisting in the preparation of monthly management accounts
• Contributing to improvements in internal processes and procedures

The ideal candidate will have previous experience across accounts, HR and payroll administration, along with strong Microsoft Excel and Outlook skills. Experience working with ERP systems is essential, while Xero experience would be advantageous. You’ll be highly organised with excellent attention to detail, strong communication skills, and the ability to manage multiple tasks effectively within a busy office environment.

Please note this is a full-time, office-based role working Monday to Friday. Get in touch with the FT Recruitment team for full details