Administrator Assistant

Job Overview

Balmoral Comtec, a division of Freudenberg Flow Technologies, provides surface and subsurface buoyancy, insulation, and elastomer products and services to the global energy, defence, subsea communications and oceanographic industries. We are recruiting for a 12‑month fixed‑term Administrator Assistant within Document Control in the Engineering Department in Aberdeen.

The successful candidate will provide administrative and organisational support to ensure the efficient day‑to‑day operation of the department. They will coordinate office activities, maintain records and support the management and teams with a variety of administrative tasks. This is a 12‑month fixed‑term position covering maternity leave.

• Provide day‑to‑day administrative support to the Document Control, Projects and Engineering teams.
• Produce internal and client master document registers.
• Assist in the creation, revision and maintenance of project documentation as required.
• Provide support to the MRB Coordinator role as required.
• Learn to use document management software and systems for tracking document revisions and approvals.
• Support the filing and archiving of documents in the document management system.
• Assist with regular project audits to ensure compliance with internal procedures.
• Liaise with third‑party inspectors.
• Provide lunch cover for reception staff as required.
• Perform printing, photocopying and scanning tasks.
• Create reports and enter data.
• Manage meeting room bookings and prepare meeting materials.

A condition of employment requires the incumbent to learn, abide by and champion the Guiding Principles of the Freudenberg Group and the Core Values of Freudenberg Flow Technologies. The incumbent must also adhere to company policies, safety, ergonomic standards, and good housekeeping practices, including health, safety and environmental policies.

• Minimum level of ‘O’ grade, Standard grade or National 5 in English, maths and administration or business studies.
• Preferred SQA Higher qualification or equivalent in administration or business studies.

• Previous experience in an administrative‑based role.

• Organised and detail‑oriented.
• Strong interpersonal and communication skills.
• Computer literate, particularly in Microsoft Excel and Word.
• Collaboration and teamwork capabilities.
• Willingness to accept responsibility when delegated.
• Highly motivated and keen to develop.

This job description is not intended to be all‑inclusive. An associate may also perform other reasonable related business duties as assigned by management.

The Freudenberg Group has a long‑standing policy of equal opportunity and non‑discrimination employment. It is Freudenberg Flow Technologies’ policy not to discriminate against any individual employed by us, or any applicant for employment, based on race, colour, ancestry, place of origin, religious beliefs, gender, age, physical disability, mental disability, marital status, family status or sexual orientation.

Please note that Balmoral is unable to support employment visa sponsorship at this time.