Lead Document Controller
Job in
Aberdeen City, Aberdeen, Aberdeen City Area, AB10, Scotland, UK
Listed on 2026-09-12
Listing for:
Apollo
Contract
position Listed on 2026-09-12
Job specializations:
-
Administrative/Clerical
Clerical, Office Administrator/ Coordinator, Administrative Management
Job Description & How to Apply Below
We are seeking an experienced and highly organised Lead Document Controller to support our project delivery teams and manage the document control function. The ideal candidate will have a strong background working within a Tier 2 engineering or EPCm project delivery environment and will bring excellent attention to detail, communication skills, and the ability to lead document control activities in a fast-moving setting.
Key Responsibilities- Lead and manage the document control function across EPCm project delivery.
- Manage, maintain and assure project MDRs, ensuring accuracy, ownership and timely updates.
- Allocate, prioritise and oversee document control workload across the DCC team.
- Coordinate document submissions and returns across multiple client interfaces, ensuring compliance with client requirements.
- Review and QA outgoing documentation to ensure accuracy, consistency and correct formatting.
- Oversee receipt, logging, filing, distribution and traceability of project documentation.
- Develop, improve and embed document control processes, standards and best practices.
- Develop, maintain, and continuously improve the company's Document Management System (DMS)
- Manage and optimise SharePoint and other relevant document management systems, supporting the team where required.
- Minimum 10 years’ experience in a Senior or Lead Document Controller role
- Background in a Tier 2 engineering or EPCm project delivery environment, with the ability to drive project document control activities (essential).
- Highly organised, diligent, and reliable, with excellent attention to detail.
- Strong communication, coordination and stakeholder management skills.
- Ability to manage multiple priorities, deadlines and document interfaces effectively.
- Experienced with industry-standard DMS platforms, including Pro Arc, Assai, PIMS, Laserfiche (or similar).
- Familiarity with client-specific documentation requirements in engineering or project delivery settings
- Experience developing or enhancing document management systems and processes
- Knowledge of engineering documentation workflows and project information management practices
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