QHSE Administrative Assistant

Job Description:

The maternity cover position is intended to provide administrative support to the QHSE function and ensure the day-to-day operation of QHSE systems, records, trackers and document control processes continues. The role is primarily administrative rather than a technical QHSE position.

• Document control, document review administration, document approvals and maintenance of document registers.
• Maintaining QHSE databases, trackers, action logs and associated records.
• Management of Safety Observation Cards (SOCs), including issuing reference numbers, monitoring progress, chasing actions and ensuring feedback is provided.
• Administration of Manufacturing Rejection Reports (MRRs), including maintaining registers, contacting suppliers, monitoring responses and following up actions.
• Workplace inspection administration, recording findings, assigning actions, monitoring progress and supporting action close-out.
• Emergency drill administration, action tracking, and record management.
• Customer satisfaction monitoring and reporting.
• Minute taking and issuing meeting minutes, including recording, tracking and following up actions arising from meetings.
• Maintaining and following up the Master Action Tracker, monitoring outstanding actions, chasing responsible persons and updating records when actions have been completed and closed.
• Assisting with monthly HSEQ reporting.
• Administration of supplier and client questionnaires.
• First aid supplies, emergency spill kit monthly checks.
• Lift plan administration and filing.
• Filing of waste transfer notes and other compliance records.
• Weekly, fortnightly and monthly compliance administration activities.
• General administrative support to the QHSE department.

The role would not be expected to undertake activities requiring specialist QHSE knowledge, qualifications or competency