Operations Support, Administrative​/Clerical

Job Title:  Operations Support - North | Grade: B | Vacancy Type:
Temporary until 31.03.2027 with possibility of extension |

Hours:

35 | Salary: £30,076 |

Location:

Nature Scot Offices (hybrid working to be considered) | Closing Date:
Midnight 18 October 2026 | Interview Date: 02 November 2026

The North Administrative Support role is part of Nature Scot’s National Operations North team.

The purpose of this post is to provide effective administrative support across the organisation, with a focus on both the Aberdeen and Elgin offices, and National Nature Reserves. The post covers a full range of general administrative functions, as well as assisting with office facility management. We are looking for a versatile individual who wishes to utilise and develop their administrative skills.

This role would suit someone who enjoys working with others, keen to learn & can adapt to a reactive work environment. The role is based in Aberdeen.

• Responsible for the effective running of the Aberdeen office, ensuring it is well presented, well stocked and a customer focused service is provided to all staff based there.
• Manage first aid kits, the defibrillator and biosecurity kits.
• Act as the local Vehicle Liaison Officer; manage the pool vehicle based in the Aberdeen office, ensure monthly vehicles inspections and any repairs, servicing/MOT are carried out. Assist with the administration of the pool car "Book-it" system for the Area. Arrange hire cars when required.
  
  Assist with the management of local electric charging points.
• Support management of information and data across the organisation as a Records Liaison Officer (RLO). Maintain both the electronic & physical filing system, including file review. Arrange for the closure and off-site storage of files with Iron Mountain and also arrange for their retrieval when required.
• Assist with financial processing, letting contracts, procuring items as and when required through Government Procurement Card (GPC) or purchase order, particularly for National Nature Reserves.
  
  Liaise with our Finance, Planning and Performance team. Reconcile GPC purchases on a monthly basis.
• Arrange bookings for North team travel and accommodation.
• General administrative duties assisting operations staff with day-to-day requirements.
• Updating corporate systems including the database for protected areas (MIDAS) & Contacts Database.
• Carry out any work delegated by the Area Administrator.

• An interest in the natural heritage and the role of Nature Scot

• Candidates must be eligible to live and work in the UK and resident in Scotland for the duration of the job contract
• To undertake a Disclosure Scotland application.
• Although Gaelic language is not a prerequisite it is a desirable skill in support of our commitment to our Gaelic…