Document Controller

PD&MS Group are now looking for an experienced Document Controller to join our team on a full-time, employee basis in our office in Aberdeen. Candidates must have previous vendor document control experience to be considered.

We offer a flexible hybrid working model where 2 days per week can be worked remotely. We offer a fantastic salary + benefits package for the successful candidate.

The Document Controller is required for the formal receipt, issue, maintenance and control of all company controlled paper and electronic documents according to company procedures.

• Maintaining technical files in line with company procedures
• Formal receipt, issue and control of company documents in line with company procedures
• Maintaining accurate document control records in line with company procedures
• Refinement of existing document control recording systems through discussions and agreement with line supervision
• Assisting with other general project, technical and document management support activities within capabilities, when requested to do so
• Manage and update document folder structure in the system
• Support, monitor and review Suppliers and Contractors Document Control
• Liaison with client document control departments ensuring their procedures are adhered to
• Coordination with all departments within the company in order to assure that all documents are kept in the right place, in the right department file archive and properly identified
• Administration of records, drawings and documents in accordance with the Quality Management System and other relevant specifications
• Preparation of document transmittals and maintaining precise, auditable records
• Ensuring a hardcopy (where appropriate) / electronic copy of all previous revisions are available in document control and uploaded to the Document Management System
• Undertake archiving in accordance with the Quality Management System
• Support and monitor Document Management of the projects
• Undertake specific Senior Document Controller duties in their absence
• Receive and control Client supplied, project related documents, in line with Company procedures
• Demonstration of safe approach in working practises
• Encouragement of attention to safety
• Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
• Adherence to the Company Integrated Management System
• Raise issues of quality, health, safety and environmental and input to continuous quality improvement element
• Compliance with quality assurance, health and safety and environmental policies
• Demonstrate PD&MS QHSE principles
• Ensure unsafe activities are challenged
• Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties
• Demonstrate PD&MS values

• Minimum of 3 Standard Grades at Grade 3 or higher or equivalent

• Previous experience in a similar role
• Competent in the use of MS Office Applications
• Experienced in the use of document management systems e.g. Pro Arc
• Excellent written and spoken English

• Go the extra mile
• Empower our people
• Never get complacent
• Engage our partners
• Step up and deliver

If this sounds like you, then you could be a perfect fit.

PD&MS has been engineering solutions in the energy industry and beyond since 2002, our ability to combine innovative ideas with technicalexpertisesets us apart. A flexible, full-service provider committed to supporting the energy transition, we deliver high-quality project work across the entirelifecycle of assets within the oil and gas,renewable sand nuclear sectors. But whoever we work with,it’sthe energy, professionalism and purpose of our people that…