Document Controller

PD&MS Group are now looking for an experienced Document Controller to join our team on a full-time, employee basis in our office in Aberdeen. Candidates must have previous vendor document control experience to be considered. We offer a flexible hybrid working model where 2 days per week can be worked remotely. We offer a fantastic salary + benefits package for the successful candidate.

The Document Controller is required for the formal receipt, issue, maintenance and control of all company controlled paper and electronic documents according tocompany procedures.

• Maintaining technicalfiles in line with company procedures
• Formal receipt, issueand control of company documents in line with company procedures
• Maintaining accuratedocument control records in line with company procedures
• Refinement of existingdocument control recording systems through discussions and agreement withline supervision
• Assisting with other general project, technical and document management support activities within capabilities, when requested to do so
• Manage and updatedocument folder structure in the system
• Support, monitor andreview Suppliers and Contractors Document Control
• Liaison with clientdocument control departments ensuring their procedures are adhered to
• Coordination with all departments within the company in order to assure that all documents arekept in the right place, in the right department file archive and properly identified
• Administration ofrecords, drawings and documents in accordance with the Quality Management System and other relevant specifications
• Preparation of documenttransmittals and maintaining precise, auditable records
• Ensuring a hardcopy(where appropriate) / electronic copy of all previous revisions are available in document control and uploaded to the Document Management System
• Undertake archiving in accordance with the Quality Management System
• Support and monitor
  
  Document Management of the projects
• Undertake specific
  
  Senior Document Controller duties in their absence
• Receive and control
  
  Client supplied, project related documents, in line with Company procedures
• Demonstration of safeapproach in working practises
• Encouragement of attention to safety
• Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
• Adherence to the Company Integrated Management System
• Raise issues ofquality, health, safety and environmental and input to continuous quality improvement element
• Compliance with quality assurance, health and safety and environmental policies
• Demonstrate PD&MSQHSE principles
• Ensure unsafeactivities are challenged
• Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties
• Demonstrate PD&MSvalues

• Minimum of 3 Standard Gradesat Grade 3 or higher or equivalent

• Previous experience in a similar role
• Competent in the use of MS Office Applications
• Experienced in the use of document management systems e.g. Pro Arc
• Excellent written and spoken English

Our GENES, our core values, define who we are, what we stand for and how we deliver.

• Go the extra mile
• Empower our people
• Never get complacent
• Engage our partners
• Step up and deliver

If this sounds like you, then you could be a perfect fit.

PD&MS has been engineering solutions in the energy industry and beyond since 2002, our ability to combine innovative ideas with technical expertise sets us apart. A flexible, full-service provider committed to supporting the energy transition, we deliver high-quality project work across the entire lifecycle of assets within the oil and gas, renewables and nuclear sectors. But whoever we work with, it’s the…