Catalogue Data Coordinator - Temporary

The Catalogue Data Coordinator is the main focal point for catalogue requests and consumables data across the North Star fleet. The role is responsible for ensuring that items created or amended in Ship Sure are complete, accurate, consistent and supported by the correct technical information. Working closely with vessel personnel and internal stakeholders, the postholder will review requests, challenge incomplete submissions, clarify requirements and maintain reliable catalogue records.

The role will also provide procurement and expediting support where required to help maintain the timely flow of materials, goods and information.

• Act as the main point of contact for catalogue creation and amendment requests across the North Star fleet.
• Review every catalogue request for completeness, accuracy, duplication and compliance with the approved catalogue process before an item is created or updated.
• Return incomplete or incorrect requests to the originator, clearly explain what information is missing and guide stakeholders on the correct submission requirements.
• Create and maintain consumables, spare parts and associated technical data within Ship Sure using consistent descriptions, units of measure, manufacturers, part numbers and supporting information.
• Check the existing catalogue before creating new entries to reduce duplicate items and improve data quality.
• Maintain clear records of catalogue requests, decisions, outstanding information and completed updates to support traceability and audit readiness.
• Prioritise urgent operational requests appropriately while maintaining data-control standards.

• Review operation and maintenance manuals to identify component spare parts and validate information before upload into Ship Sure.
• Confirm technical details with vessel personnel, suppliers or internal subject-matter contacts where information is unclear or inconsistent.
• Compare supporting documents against requested catalogue data and resolve discrepancies before approval or upload.
• Support the improvement, cleansing and standardisation of catalogue data where gaps or inconsistencies are identified.

• Work daily with vessel personnel to collect, clarify and confirm consumables and spare-parts information.
• Communicate catalogue status, outstanding actions and required corrections clearly to requestors and relevant stakeholders.
• Collaborate with Procurement, Warehousing, Operations and other internal teams to ensure catalogue information supports purchasing and operational requirements.
• Recommend and help implement practical improvements to catalogue request forms, guidance, controls and ways of working.

• Track purchase orders and goods from order placement through to delivery, following up where required to support timely arrival.
• Contact suppliers to confirm delivery schedules and elevate delays, shortages, quality concerns or data discrepancies.
• Communicate supply updates and potential operational impacts to relevant internal stakeholders.
• Maintain accurate order progress records and support routine reporting and ad hoc procurement tasks when required.

• Catalogue requests are processed accurately, consistently and in accordance with the approved process.
• Ship Sure catalogue records contain complete, validated and usable information.
• Duplicate, incomplete and incorrectly described items are identified and prevented wherever possible.
• Outstanding catalogue queries are actively followed up and stakeholders receive clear status updates.
• Catalogue records and supporting evidence remain traceable and audit-ready.
• Opportunities to improve data…