Facilities & Front of House Coordinator

Welcome to HIGHVERN. We are an award-winning provider of private wealth, fund and corporate administration services.

• Reception
  - Responsible for presenting a pristine reception and client suite at all times (Guernsey). Ensuring the proactive preparation of the reception and meetings rooms ready for each day
• Anticipate visitor requirements and make all relevant arrangements providing guests with an exceptional experience
• Deliver a timely and professional telephone manner re-directing calls as required
• Room Bookings
  - Coordination of room bookings, managing occupancy, proactively reschedule bookings accordingly
• Office Administration - provide an efficient and accurate service to include the scanning and distribution of post/couriers and deliveries as well as organising outgoing post
• Facilities
  - Completion of administrative tasks enabling the efficient smooth running of the office. Including but not limited to the ordering of supplies and stationery. Topping up kitchen amenities
• Booking contractors to complete maintenance and monitoring to ensure the works are completed to the agreed standard
• Health & Safety
  - Working with the Directors with regards to being the local Premises and Facilities Co-ordinator to create and maintain the documentation and records to support Highvern in complying with H&S legislation
• Training
  - Co-ordinate with internal and external stakeholders invites for training sessions
• Support the execution of regular fire drills, maintaining the relevant records
• Proactive improvement to processes, suggesting changes to help make the service offering as efficient and cost effective as possible
• Projects
  - Provide support to ad hoc projects that arise potentially working with other areas of the business
• Communications
  - Provide feedback/suggestions to support proactive communications to the business that aids improvements and updates on premises/facility matters
• Excellent organisational and time management skills
• Discreet, confidential professionalism

• Good understanding of administration tasks
• A desire to want to help with a willingness to support various aspects of the business
• Good interpersonal and communications skills
• Commitment to personal growth and self-development within the company