Executive Assistant to CEO

Lumorus is seeking a highly organised, proactive, and resourceful Executive Assistant to support the CEO while also serving as a Business Support Manager for key operational activities across the organisation.

This role sits at the centre of the company’s operations and provides direct support to the CEO in managing priorities, coordinating internal and external activities, and ensuring the smooth execution of strategic initiatives.

In addition to traditional executive support, the role includes responsibility for coordinating business activities such as recruitment scheduling, supplier research, CEO speaking engagements, event planning, and oversight of the CEO’s personal website and related contractors.

The position is suited to a highly capable individual who thrives in a fast-moving, entrepreneurial environment and enjoys solving problems, organising complex schedules, and ensuring that senior leadership can focus on strategic priorities.

The role reports directly to the CEO and generally operates on the CEO’s working schedule, with flexibility when required due to travel or international commitments.

Manage and optimise the CEO’s calendar, ensuring efficient scheduling of internal and external meetings.

Act as the primary gatekeeper for meeting requests and scheduling priorities.

Manage email correspondence where appropriate, including drafting responses and coordinating follow-ups.

Prepare briefing notes, meeting materials, and documentation required for meetings.

Coordinate travel arrangements and logistics when required.

Organise files, documentation, and digital records for easy access and reference.

Manage administrative tasks including expense coordination, documentation preparation, and CRM updates where required.

Ensure the CEO’s schedule aligns with strategic priorities and avoids unnecessary administrative burden.

Coordinate booking and contracting for CEO speaking engagements.

Liaise with event organisers regarding logistics, schedules, and speaking requirements.

Maintain a calendar and tracking system for speaking engagements and related activities.

Coordinate the development and maintenance of the CEO’s personal website.

Manage external gig workers responsible for website development, design, and content updates.

Ensure website content is updated regularly and aligned with CEO activities, speaking engagements, and thought leadership.

Act as a central coordination point for various CEO-related initiatives and projects.

Ensure clear communication and follow-up across internal and external stakeholders.

Maintain strong organisational systems to track priorities, deadlines, and commitments.

Work closely with the Head of People and Culture to schedule interviews with prospective candidates.

Coordinate interview logistics including calendars, candidate communication, and documentation.

Ensure a professional and organised candidate experience throughout the recruitment process.

Conduct research to identify and evaluate potential external suppliers for business tools and services.

Gather pricing, feature comparisons, and recommendations for decision-making.

Coordinate onboarding of selected vendors where required.

Assist with the planning and coordination of company events, webinars, and speaking engagements.

Coordinate logistics including scheduling, external vendors, invitations, and event materials.

Approximately 3 to 5 years of experience supporting senior executives or founders in a similar role.

Experience working in fast-paced environments such as startups, consulting firms, or professional services…