Project Administrator

The purpose of the position is to perform the full range of project coordination duties and services for Ethos Energy Light Turbines Ltd in support of a major client contract.

• To comply with EELT and client quality, safety, and environmental management systems and procedures always ensuring that all accidents/incidents/near misses/hazards are immediately reported, and relevant paperwork is completed.
• Provide daily progress reports and S-Curves for ongoing services and project tasks to key contract stakeholders.
• Contribute to and participate in quarterly business performance reviews.
• Establish Sales Orders, Work Orders and Supplier Purchase Orders in relevant systems to manage the Financial Transactions.
• Manage the Workload of requests for quotation for manpower, tooling, contract support and project scopes.
• Understanding and applying agreed pricing, legal terms, and conditions to all existing client enquiries.
• Manage all purchase orders, invoicing and forecasting metrics and keep Contract Manager informed as to the real-time order status and delivery dates.
• Accepting Purchase Orders from client and establishing Sales Orders, Work Orders and Supplier Purchase Orders.
• Support spares and repairs coordinator from time to time to develop proposals, purchase requisitions and purchase orders.
• Establish and keep up to date spares listing records.
• Work with contract support engineers to develop high level and detailed service plans, support with completion of workpacks and other required engineering and project documentation.
• Support the contract manager in development of annual budget forecasts. planning, and contract annual escalations
• Coordinating with the Field Service / 3rd party Suppliers to review and fine-tune the integrated asset plan.
• Interface with the contract engineering team for technical input to develop a robust scope of work for Ethos internal and third-party service enquiries.
• Maintain the company’s Customer Relationship Management Tool – Salesforce.
• Provide monthly updates on delivery dates and update internal ERP and Salesforce opportunities.
• Submit plan entry and flight booking requests within the Clients internal systems and co-ordinate updates to integrated asset plan gate entry sheets.
• Co-ordinate weekly timesheet entries.
• Support any credit issues and late payment resolutions.
• Perform any other delegated duties or tasks as instructed by your line manager.
• Attend Regular meetings at the Customer’s premises as required in support of Project Manager Operations.

• Competent in MS Office Applications (Excel, Word, PowerPoint) plus Adobe Reader / Writer. (This is essential for creating quotations and Purchase Orders).
• Ability to handle multiple tasks and/or projects with minimal supervision.

• Experience with ERP Systems.
• Relevant experience in a coordinator role with operations environment.
• Relevant product experience, Oil & Gas and Industrial Services consumables, service kits, hardware, rotating equipment, pumps, sub-assemblies, certification requirements etc. would be a distinct advantage but not essential.
• Experience working with contracts and contract administration.
• Experience in building work break down structures and provide updates to the business and client stakeholders.

• ONC in Engineering or Business Admin (or equivalent Industry Experience)

• Office Based on a hybrid basis. Will be required to visit client offices from time to time.

• Hybrid working scheme 3/2 office based
• Excellent company Pension scheme
• Medical benefits (Medicash)
• 33 days Annual Leave

Ethos Energy is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/ orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation.