Finance Assistant

Finance Assistant (6 month fixed term contract) Job Description

Reporting to the GDI Finance Project Manager, the GDi Finance Assistant is responsible for supporting the GDI Finance Team with analysis and reporting as well as supporting the AP and Supplier process for GDI and any other company which may be added to GDI’s portfolio. This role plays an essential part of the success of the business by ensuring that GDI continue to drive innovation and deliver commercially viable products to achieve the Companies objectives of growth and profitability.

Review, code and process vendor invoices, employee expense reports and check requests

Reconciliation and processing of Credit Cards to the General Ledger

Generate vendor payments weekly via online banking

Reconciliation of payments and prepare analysis of payment accounts

Preparation of bank & cash reconciliations

Monitor accounts to ensure payments are up to date by balancing vendor statements on a monthly basis

Correspond with vendors and purchasing while responding to inquiries

Ensure 100% accuracy of month end A/P balances

Meet weekly AP reporting deadlines with completed reports

Protects organization’s value by keeping information confidential

Supports the Issuing of Purchase Orders

• Input of Sales Order and processing of received Purchase order
• Issuing customer statements on a monthly basis
• Assistance with Month end prep, which may include items such as Prepayments, Accruals, revenue release, Fixed Asset Register
• Project expense tracking, including working with other departments such to provide them with details as required
• Support with any setting up of any new banking platforms, including aligning with Oceaneering preferred banking platform.

REQUIRED

• Combination of education and experience in Business, Finance, or Accounting related field or equivalent
• Experience in Finance functions including but not limited to AP, Credit, Billing, Collections, Cash Application, and related finance functions
• Strong oral and written communication skills
• Proficiency in MS suite inc. Outlook, PowerPoint, Word, and Excel

Knowledge, Skills, Abilities, and other Characteristics

• Ability to embrace change, work to project deadlines, share benefits with stakeholders, and collaborate with team members to drive positive results
• Strong ability to influence and persuade with respectful assertiveness
• Strong process improvement skills
• Ability to work across functional and geographic boundaries
• Excellent verbal and written presentation and communication skills