Finance & HR Manager

NCIMB is a leading biotechnology and microbiology services company based in Aberdeen. We provide a wide range of microbiological services, including the supply, identification, characterisation, quantification and long-term storage of microorganisms. Our customers operate across the pharmaceutical, food and drink, biotechnology and energy sectors, and we are actively involved in innovative research and development projects.

Position: Finance and HR Manager

Reports to: CFO

Responsible for: Finance Department (1 Staff)

Location: On site at NCIMB laboratory in Dyce, Scotland

Job Overview:

The Finance and HR Manager supports the CFO in delivering the finance function and ensuring the timely and accurate delivery of financial reporting for internal and external stakeholders. This hands-on role is focused on compliance, regulatory requirements, and providing support to the wider commercial and operational team, ensuring strong financial governance and supporting effective operational delivery.

The role works closely with the CFO and senior management to provide financial insights, while supporting the delivery of all reporting, budgeting, audit, statutory requirements and system administration of the supporting business systems.

The role provides operational HR administration, systems management and filing support, working with outsourced HR advisers to ensure HR records and processes are maintained accurately. The role does not provide substantive HR advice or make employment-law decisions; such matters should be escalated to the CFO and outsourced HR advisers.

NCIMB Ltd is committed to equal opportunities and to making recruitment decisions based on merit, skills, experience and the requirements of the role. Reasonable adjustments will be considered for candidates and employees where appropriate.

Responsibilities and Duties:

Financial Reporting & Control

• Delivery of month-end close process in line with internal reporting timelines,
• Prepare and review key financial reports, including monthly Profit & Loss (P&L), Balance Sheet, and cash flow
• Manage VAT reporting
• Manage banking and payment processes, including currency trading and loan facilities management
• Ensure credit control
• Manage cash flow, including weekly/monthly funding requirements
• Manage submission of payroll to the external payroll bureau
• Systems administrator for Xero and for OpenCRM

Budgeting & Forecasting

• Support the budgeting process and collaborate with departments across the business
• Support the preparation of forecasts (weekly and monthly) and provide financial insights to support strategic planning
• Support variance analysis and provide performance commentary to management

Compliance & Audit

• Support the CFO to deliver to statutory reporting requirements
• Coordinate with external auditors and ensure accurate, timely submissions
• Assist the CFO with external stakeholders including in relation to Annual Tax Computation and the R&D tax credit computation
• Ensure compliance with stakeholder quarterly and annual reporting,
• Prepare and manage government statistical reporting obligations including ONS submissions and equivalent reporting process

HR process management

• Manage general HR administration, including employee records, contracts and handbook updates, ensuring records are accurate, secure and maintained in line with NCIMB procedures and applicable data protection requirements.
• Support employee relations administration, including meeting arrangements and associated documentation
• Manage the “You Manage” timesheet system and MyHR online records

Team & Process Leadership

• Mentor, and support the role’s direct report, ensuring high standards and continuous development
• Promote improvements in and compliance with processes, controls, and reporting capabilities across the function
• Systems administration for the Xero and OpenCRM systems
• Work collaboratively with other departments to enhance cross-functional financial understanding
• Work collaboratively with other departments to ensure compliance with HR processes and procedures
• Act as the point of contact for GDPR and other information requests

Commitment to the requirements of ISO 9001:2015, ISO 17025:2017 and Good Manufacturing…