KM- Medical Secretary

Overview

An exciting opportunity has arisen for an enthusiastic and organised individual to join the Child and Adolescent Mental Health Service (CAMHS) as a Medical Secretary. This post will be based at Links Unit, City Hospital, Aberdeen.

• Provide secretarial support to a group of 10–15 clinicians across the multi‑disciplinary service.
• Audio‑type and book appointments for the clinicians.
• Manage emails and phone calls, liaise with colleagues and external organisations.
• Produce accurate clinic letters using Dragon.
• Update patient records using Trakcare.
• Support the Liberty phone system and handle the high volume of phone calls received by the service.
• Cover reception as and when required.

• Essential secretarial experience.
• Good knowledge of NHS Patient Management Systems, e.g. Trakcare.
• Excellent communication skills, able to work independently and as part of a team.
• Good organisational skills and confidence working with IT systems.
• Ability to prioritise workload with minimal supervision.
• Self‑motivated and thrives in a fast‑paced environment.

Full‑time, Monday to Friday, 9 am to 5 pm to provide cover during the CAMHS core hours.

Interviews for this post will take place on Thursday 19 March 2026.

For informal enquiries, please contact Nicola Milne, Acting Assistant Support Manager, nicola.milne5t.

NHS Scotland is committed to encouraging equality and diversity among its workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

From 1 April 2026, the Agenda for Change full‑time working week will be reducing from 37 to 36 hours per week. Part‑time hours will be reduced pro‑rata, with a corresponding increase in hourly rate so that pay is not affected.

As a disability‑confident employer, we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you need adjustments during the recruitment process, please let us know by contacting our recruitment team ruitmentt.

Shortlisted candidates will be invited to attend the interview in person. Alternative arrangements or adjustments will be considered if circumstances prevent in‑person attendance to ensure inclusivity and accessibility.

• If the post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering the zone.
• NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people in Aberdeen, Aberdeenshire and Moray.
• As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.