Payroll Coordinator

Aurora Energy Services is an international, multi-disciplinary services company, which delivers a wide range of services spanning the construction, maintenance, and decommissioning phases of all energy assets. Aurora's culture is focused on safety, delivery and skills development - By combining technology, expertise and training we deliver safe, service-focused solutions to our clients.

The Payroll Coordinator plays a key role in ensuring the accurate and timely delivery of payroll services across Aurora Energy Services’ UK operations. This role supports both office-based and site-based employees, maintaining high standards of compliance, data integrity, and customer service.

Working closely with HR, Finance, and operational managers, the Payroll Coordinator ensures that all payroll processes run smoothly—from data collection and validation to final submission—while safeguarding adherence to statutory requirements and company policies.

This post may be based in Aberdeen or Inverness.

• Verify and input payroll data, ensuring accuracy of timesheets, allowances, overtime, and site‑based job entries.
• Resolve discrepancies and liaise with managers to ensure timely approvals.
• Reviewing reports from payroll provider to verify the accuracy of monthly inputs and changes.
• Maintain employee records, including new starts, leavers, contract changes, and statutory documentation.
• Administer statutory payments such as SSP, SMP, SPP, and pension contributions in line with current UK legislation.
• Following payroll policies, procedures, and ensure compliance with applicable laws.
• Process monthly expenses enforcing Aurora’s Expense Policy.
• Respond to employee payroll queries promptly, maintaining a high level of service and confidentiality.
• Assist in the preparation of payroll journals.
• Coordinate with HR and Finance on workforce changes, budgeting, and process improvements.
• Maintaining thorough records for both internal and external audits.

• Strong experience in UK payroll processing, ideally within an engineering, energy, or service‑based organisation.
• Solid understanding of PAYE, NI, pensions, statutory leave, and payroll legislation.
• High attention to detail with strong numeracy and organisational skills.
• Proficient in Excel.
• Excellent communication skills with the ability to work under tight deadlines.
• A proactive, service‑oriented approach with strong problem‑solving capability.
• Experience working within energy sector.
• Experience with ERP systems such as Net Suite (advantageous).
• Track record improving payroll processes.

This job description should not be regarded as exclusive or exhaustive. There shall be a requirement to carry out other duties which the Company believes are within your capability.