HR Assistant

Key Responsibilities

Reporting to the Assistant HR Manager, you will provide comprehensive administrative and operational support across the HR function. Your responsibilities will include, but are not limited to:

• Maintaining accurate and confidential employee records within the HR system and personnel files, ensuring compliance with data protection legislation.
• Coordinating and facilitating the onboarding process for all new onshore employees.
• Preparing a wide range of HR documentation, including Contracts of Employment, employment letters, reference requests, and probation confirmation correspondence.
• Supporting the coordination and delivery of the Company's Employee Engagement Strategy and associated initiatives.
• Assisting with the promotion and administration of the Company's Employee Assistance Programmes.
• Providing administrative support throughout disciplinary and grievance processes, including minute-taking and preparing relevant correspondence.
• Monitoring offshore sickness and absence records, producing regular reports and analysing absence trends as well as co-ordination of Occupational Health Assessments.
• Maintaining employee data and producing regular reports on key HR metrics, including employee turnover and demographics, identifying trends and insights where appropriate.
• Supporting the coordination and administration of personal injury and insurance claims.
• Managing and responding to Subject Access Requests in accordance with relevant legislation and Company procedures.
• Assisting with the review and maintenance of HR policies, procedures, and documentation.
• Proactively contributing to HR digitalisation projects and continuous improvement initiatives across the department.
• Any other duties as required by the Assistant HR Manager.

To be successful in this role, you will demonstrate:

• The ability to thrive in a fast-paced and changing environment.
• A proactive and self-motivated approach, with the confidence to use your own initiative to propose suggested approaches.
• A positive, supportive and flexible attitude.
• Excellent written communication and attention to detail.
• Strong organisational skills, with the ability to manage competing priorities effectively.
• A professional approach to handling confidential and sensitive information.